Executive Assistant, Communications

The Team:

The Communications department is responsible for strategic deployment of Press & Influencer Relations, Special Events and Advertising across all media channels to support the growth of awareness for Hermès in the US.

Our mission is to share the rich story of Hermès, highlighting the value of creativity, commitment to quality and signature craftmanship model.

Our strategy is based on the activation of 360 media campaigns employing Paid, Owned and Earned media.

The Opportunity:

The Executive Assistant - Communications will provide direct support to the EVP Communications & the VP Press & Influence as well as support the department team with overall administrative support in relation to key projects, initiatives, travel arrangements and other duties as defined below.

About the Role:


* Direct report to EVP Communications


* Manage and process invoice processing and new vendor onboarding through MyEasyOrder platform


* Oversee DocuSign signature of legal documents, NDA & Folio 2 documentation for vendor engagement.


* Calendar management as well as meeting scheduling and coordination and securing reservations for EVP and VP of Press & Influence


* Travel and timely T&E expense report submission and management for EVP Communications


* Travel and timely T&E expense report submission and management for VP Press & Influence


* Liaison with media partners / publishers for meeting engagement


* Purchase Order process management


* Powerpoint presentation deck creation for comms strategy, activity recaps and prep for monthly Senior Management Meetings


* Hospitality Management and Overseeing the Billing Process for - Domestic and International Hotel Room Blocks, Group Transportation, HI Senior Executive Visits etc.


* Create itineraries and handle travel and event logistics for EVP, VP of Press, and Comms team


* Act as the Comms Team representative to organize and communicate all Podium meeting initiatives & scheduling


* Manage daily Press & VIP newsletter and weekly recap to International Team


* Support VIP Team coordinating event hospitality & room blocks and weekly press giftings


* Provide Ad-Hoc Support to the Comms Team at large


* All other duties assigned by supervisor and VP of Press & Influence

Supervisory Responsibility:


* NO

Budget Responsibility:


* YES - Management of hospitality program budgets and planning.


* Tracking / coordination of comms department budget actuals - Press / Events / Media

Decision Making Responsibility:


* YES - assessment of hospitality programming bookings / hotel & restaurant etc.


* Qualitative selection of brand appropriate activities

About You:


* Proven ability to prioritize, multi-task and solve problems proactively


* Professional communication skills, both verbal and written


* Possess a collaborative spirit and "can-do" attitude


* Initiative, anticipation & forward planning ability
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