Intake Administrator

Position Summary
The Intake Administrator provides administrative assistance to the Medical Screening Program team.

"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."

Key Duties and Responsibilities


* Processes incoming medical charts; documents information in system and spreadsheet for nurses.

Identifies and requests missing results from clinics.


* Scans completed charts to appropriate team for upload to Data Management System.


* Mails results to participants following Department of Energy PII/PHI guidelines and observing HIPAA regulations.


* Requests medical records from provider offices to review medical history of participants.


* Prepares and sends exam packets, educational materials, testing supplies, and appropriate forms to providers.


* Assists in identifying potential candidates for Medical Screening Program and initiates outreach.


* Contacts participants to schedule appointments or to confirm scheduled exams.


* Maintains office and medical supply inventory.


* Performs other related duties as required.

Minimum Qualifications


* High School diploma or GED


* 3 years of experience in a clinical administrative role


* Working knowledge of medical terminology, charts, and reports


* Proficiency with MS Office tools and applications

Preferred Qualifications


* Extensive customer service and phone skills.

Requires regular contact with medical providers, BTMed participants and or the general public, supplying or seeking information on complex matters that require an extensive knowledge of the subject matter.



*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job.

Duties, responsibilities and activities may change at any time with or without notice.

Working Conditions/Physical Effort


* Prolonged periods of sitting at a desk and working on a computer.


* Must be able to lift up to 15 pounds at times.

Disability Accommodation
Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law,
it is the policy of Zenith American Solutions to provide reasonable accommodation when requested
by a qualified applicant or employee with a disability, unless such accommodation would cause an
undue hardship.

The policy regarding requests for reasonable accommodation applies to all aspects
of employment, including the application process.

If reasonable accommodation is needed, please
contact the

Zenith American Solutions

Real People.

Real Solutions.

National Reach.

Local Expertise.

We are currently looking for a dedicated, energetic employee with the necessary skills, initiative, and personality, along with the desire to get the most out of their working life, to help us be our best every day.

Zenith American Solutions is the l...