HRS Onsite Specialist

This position is accountable for HR services daily administration activity within an assigned plant under the direction of the HR Onsite Team Leader.

Responds to complex employees inquiries (phone, e-mail, face to face) related to HR services and administration.

Utilizes service excellent and HR knowledge to act as a consultant for first contacts of employees regarding HR administration services.

Encourages service excellent as a means toward account penetration and increased employee's satisfaction.

Onboarding DVC & NDVC Hiring


* Induction for DVC & NDVC new hire


* Badge ID printing and distribution


* Medical card printing and distribution


* Managing Uniform


* Register finger in KRONOS machine


* Input new hire data to the database

Life Cycle processes


* Act as single point of contact for any queries related HRS processes


* Encourage PeopleLink usage for issue management system of NDVC


* Manage reporting issue by operator


* Job Information Change administration


* Prepare and distribute Employment Letter


* Prepare and distribute Certificate Letter


* Manage milk & order stock and distribution for operator


* Catering order, PO Creating, Invoicing and monitoring


* In coordination with Payroll


* Manage warning letter


* Manage short leave in related with KRONOS application


* Manage P-File for any letter submission & Contract agreement (LOA)


* Manage Annual Uniform Distribution

Time Attendances


* In coordination with HRIS for queries handling related KRONOS


* Queries handling for Overtime topic


* Queries handling for Leave balance topic.


* In coordination with Payroll related KRONOS data (OT, Meal, transport) for Payroll processes

Contract Management


* Monitor contract period of employe in monthly basis


* Coordination with N+1 of related employee for extend confirmation


* Prepare contract agreement renewal/extention and letter of confirmation


* Ensure the Job Information Data update in system

Off Boarding Process


* Conduct offboarding session for Terminate employees


* Ensuring submission and completeness of clearence note


* Collect all related logistic (uniform, badge ID, medical card, etc.)


* Preparation for Employment Letter


* Prepare Paklaring letter

Payroll Support


* Provide and maintaining all data related to payroll process


* Calculate OT and other allowance


* BPJSKES Deactivation data preparation


* Data Change status maintenance

Support HRBP


* Partner with HRBP Manager to provide full support to the Industrial team in Human Resources Management function


* Provide every data requested by HRBP


* Support every event held by HRBP like monthly recognition, DnD event, family day event

General affair


* Manage and order HR stationary stock


* Order logistic for certain event

Continous Improvement


* Collect idea improvem...