Executive Administrative Assistant

SALARY RANGE: $75,000 - $85,000

PRIMARY RESPONSIBILITY:

The Executive Administrative Assistant provides high-level administrative support to the Bank’s Executive and the Senior Management Team.

This role is responsible for managing complex calendars, coordinating board and leadership meetings, supporting strategic planning efforts, and serving as a liaison with board members, shareholders, and other stakeholders.

The ideal candidate is highly organized, discreet, proactive, and capable of managing multiple priorities in a fast-paced environment.

Essential Functions

Investor Relations


* Act as point-of-contact for shareholders, sub-debt investors, and partnership stakeholders.


* Coordinate quarterly and annual reporting, dividend letters, and tax-related communications.

Insider & Affiliate Compliance


* Own Insider Policy and reporting processes.


* Ensure accurate and compliant documentation and approvals.

Board & Committee Support


* Coordinate logistics for Board and Board Committee meetings including scheduling, materials, refreshments, and IT support.


* Act as primary liaison for Board members for administrative and technical needs.


* Prepare Board books and first drafts of meeting minutes.


* Track Board attendance and fees; manage Board Effect software.

Corporate Governance & Finance Support


* Serve as Assistant Corporate Secretary for Bank and BHC.


* Maintain corporate records and support documentation retention.


* Administer and document stock transactions and off-cycle Board approvals.


* Provide audit and exam support related to corporate records.

Executive Support


* Manage calendars, travel arrangements, and expense reporting for Executive Officers


* Draft correspondence, meeting follow-ups, and thank-you letters on behalf of executives.


* Assist with strategic and annual planning logistics and documentation.


* Facilitate planning and logistics for bank-wide meetings and leadership sessions.


* Develop and maintain organizational systems and produce regular reports.


* Provide audit and exam support and assist in contract review processes.

Senior Management Team Support


* Schedule and support weekly/monthly leadership meetings and annual planning sessions.


* Compile agendas, take minutes, and ensure follow-up actions.


* Support professional development planning and performance calibration sessions.


* Facilitate internal communications and employee event planning.


* Other duties as assigned

Education and Experience Requirements

Bachelor’s degree (Business Administration, Communications, or related field) and a minimum of 5 years of experience supporting senior executives in a corporate environment, or the equivalent combination of education and experience.


* Experience with board relations, corporate governance, and investor communications strongly preferred.


* Advanced proficiency in Microsoft Offi...