Office Manager

JOB SUMMARY

This position is responsible for performing critical office-related duties at a professional level and is integral for the successful day-to-day operation of the physical office environment.

The Office Manager is the face of the office, answering calls and greeting visitors the facility.

The Office Manager provides assistance and follow-up to employees, management and executive-level leaders on a wide range of duties pertaining to general office operations, project setup and execution and accounting.

JOB DUTIES

Office Administrative Functions



* Being physically present to unlock and lock the front door at the start and end of each business day.


* Obtaining the mail and any packages delivered to the front of the office; distributing to recipients daily.


* Answering all incoming phone calls (to the main line) in a professional manner and promptly directing calls to the appropriate resource.


* Ensuring that all office and vending supplies are fully-stocked.

Procuring supplies as they are consumed.


* Ensuring that all copiers, printers and scanners are functioning.

Arranging for repair of said equipment in the event of malfunction.


* Photocopying, scanning and laminating documents upon request.

Assembling binders and presentations for distribution to customers.


* Maintain the local account for the office's mobile telephone provider.

Coordinate the replacement of existing phones and procurement of phones for new employees.


* Maintain access control badges for all employees and visitors.


* Take the lead role in planning group and office-wide events, including (but not limited to) holiday parties, customer dinners, town hall meetings and employee appreciation functions.

Working with various vendors to secure travel and meal reservations.


* At the request of project managers, arrange for meal service when customers visit the office (e.g.

factory acceptance tests).

Included are the setup and breakdown of service areas.


* Perform other related duties, as required and assigned by the Vice President of Operations, Southeast Region.


* Set a professional example to all employees by remaining accessible during business hours, maintaining a professional approach to all issues or concerns, and reporting any operational issues to the local executive leadership as needed.

Project Functions



* Work with our insurance and bonding agencies to obtain Certificates of Insurance and Bonding documentation for projects and distribute such to the applicable customers.


* Act as a fill-in Buyer (obtaining vendor quotations and generating purchase orders) when the Buyer is unavailable in cases of paid-time-off.


* Assist project managers with any requested tasks.

Accounting Functions



* Support the Norcross-based accounting and finance staff as the need arises.

PHYSICAL REQUIREMENTS



* Being seated at a computer desk for multiple hours at a time.


* Some movement (bendi...