Reception/Administrative Assistant - Days - Springfield, OR

Position Title: Receptionist/Administrative Assistant

Reports To: Justin Peters

Department: Administration/Accounting

Hours per shift: 9-hour shift, with two 10-minute breaks and a 1-hour lunch, overtime may include some nights, weekends, or holidays, as Business needs dictate

Wage: Salaried (Non-Exempt) D.O.E.

Position Purpose: The Administrative Assistant’s main duties will include but are not limited to reception, production, quality & downtime reporting, CMMS, and by-products accounting

Position Functions:

Reception/Administrative Assistant: Essential Functions

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These duties are designated as ADA Essential Functions and must be performed in this job.

Practice excellent communication and customer service skills.

Support mill and office departments with their administrative needs.

Provide general office support including answering phones and assisting guests at the front desk.

Enter and process production, quality and downtime reports for Springfield mill.

Enter and reconcile purchase orders for office supplies.

Responsible for general upkeep on all databases and reports pertaining to this department.

Maintain company-wide action plan logs.

Non-Essential Functions

These duties are secondary in nature and are not classified as ADA essential.

Cross train to back up other office personnel.

Tasks may include credit, cash, AP or other general office tasks.

Additional duties may be assigned for training and production purposes.

 

 

Working Environment: Inside 95%, average temperature 70 degrees F, Outside 5% Atmospheric conditions:  Ventilation, little to no dust or particulate matter exposure.

While performing the duties of this job, the employee is regularly required to talk and/or hear.  The employee frequently is required to stand, walk, and sit.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Personal Protective Equipment Required: (1) Eye Protection.

(2) Hearing Protection.

(3) Approved Footwear (5) High Visibility Clothing.

(When entering and exiting mill or while out on the floor)

Physical Demands:  See the attached Job/Task Evaluation and Physical Capabilities portion; this position requires constant use of hearing and vision, frequent bending, twisting, pushing/pulling and reaching, and occasional lifting/carrying/pushing/pulling more than 50 lbs.

Skills: Will generally work independently with limited supervision.  Must be self-directed in identifying and efficiently completing each task.  Will coordinate and collaborate with varying levels of the organization.

•           Associates degree preferred or equivalent work experience.

•           Must pass basic office skills pre-employment test. 

•           Must possess excellent data entry, 10-key and computer skills.

Strong Excel & database knowledge required and MS Word & M3/SSRS reporting are preferable.

•           Work accuracy, attent...