Executive Assistant - Projects & Initiatives

Executive Assistant - Projects & Initiatives 

Location: San Antonio, TX / Exempt 

At Spurs Sports & Entertainment (SS&E), we work in service of something bigger than ourselves.

To us it is so much more than just a game or concert.  It takes all the members of our team to deliver on our mission of uniting people through unforgettable experiences and, to fulfill our purpose of being champions, inspiring humanity through sports and entertainment. SS&E owns and operates the San Antonio Spurs (NBA), Austin Spurs (NBA G-League), and the San Antonio FC (USL), and also manages day-to-day operations of the Frost Bank Center, The Rock at La Cantera, Toyota Field and STAR Complex.  

We are seeking a talented and dynamic Executive Assistant to join our People & Culture team! The ideal candidate will partner closely with our Chief People & Culture Officer, providing exceptional administrative support, overseeing administrative logistics, driving project outcomes, and building a strong rapport with stakeholders while also maintaining flexibility. This new team member will be adept at solving problems as they arise, proactive in their communication, and will always maintain an elevated attention to detail. If you’re interested, we invite you to learn more about the role below and formally apply for consideration!  

What You’ll Do: 


* Provide day-to-day administrative support, as it relates to   calendar management, travel accommodation, and communications.


* Plan, organize, and schedule internal and external meetings; coordinate logistics (room set up, technology, materials, food, etc.) for the successful execution of key meetings and events. 


* Gain a departmental understanding of key initiatives and support select projects.  Drives departmental project execution, tracks timelines, and provides a consolidated view of activities. 



* Handles incoming and outgoing inquiries ensuring interactions are professional and handled with diplomacy and tact.   


* Supports department budget oversight and accountable for accurate tracking. 


* Own invoice and expense processing, and vendor relationships aligned with the business units. 


* Create and distribute meeting notes and initiate follow up on action items.  


* Oversees recognition to support departmental efforts (e.g.

birthdays, anniversaries, etc.). 


* Collaborate and successfully work with a diverse group of internal and external stakeholders in executing day-to-day work, particularly shared service team and other assistants within the organization. 


* Maintains the utmost confidentiality, applying care and consideration in communications and interactions.  


* Available after hours for events, games and for travel as needed and necessary.  


* Other duties as assigned to support the CHPCO and the People & Culture organization. 

Who You Are:  


* Experience: 3+ years supporting a...