Office Administrator

Office Administrator

The Office Administrator position is essential to ensure smooth operations of the WFU Crop Nutrients office located in Ames, IA.

You will work closely with the team onsite to ensure guests feel welcomed and supported.

Administrative responsibilities include assisting visitors, answering and directing incoming calls, conference room scheduling, maintaining paperwork, ordering supplies, and other office projects as assigned.

Typical work schedule is 40 hours per week (8 hours/day, M-F) and is eligible for benefits.

Overtime may be required at times.

Required minimum of 2 designated days per week in the Ames office location with option for remote work the remaining 3 days per week once initial training period is completed.

Job Responsibilities:

Front Desk & Visitor Management


* Greet and direct visitors; serve as backup for welcome board.



* Answer and manage incoming phone calls and automated messages.



* Manage conference room scheduling and support internal meetings and external office/customer/vendor meetings (CN & WFU) (supplies, meals, materials).

Office Operations & Facilities


* Coordinate building and grounds maintenance, including vendor service scheduling.



* Manage office keys, door access, and security/fire alarm systems.



* Maintain office and building maps.



* Assist in keeping kitchen and meal areas clean and stocked.



* Act as Emergency Coordinator for the office.

Administrative & Office Support


* Handle incoming and outgoing mail and package logistics, labeling and distribution



* Manage postage machine and office supply ordering/restocking (coffee, snacks, etc.).



* Oversee office invoice processing and expense submissions (e.g., Ariba).



* Support data entry and project tasks as time allows (e.g., BOLs, invoicing).



* Support CN employee's calendar and expense management as requested.

Employee Engagement & Events


* Coordinate employee morale initiatives, internal events, and CN/corporate giving campaigns.



* Offsite meeting coordination support with LOL corporate (e.g., Fall Alignment Meeting, and CN Winter Meeting.



* Assist with onboarding support for managers and new hires.

Reporting & Compliance


* Complete monthly and annual EHS reporting and checklists.



* EEO Coordinator



* Coordinate completion of recurring and ad-hoc reporting as requested.

Experience-Education (Required):
High school diploma/GED

4+ years' experience in administrative or customer service or a combination of education and experience

Competencies-Skills (Required):
Proficiency with the MS Office suite of programs.
Well-developed communication skills, both oral and written.
High level of initiative for problem resolution and continuous improvement efforts.

Critical reasoning skills.
Ability to work with teams cross-functionally.
Excellent organization and strong attention to detail.

Excellent attendance.

Self-started/self-motiva...