Sr. Executive Assistant

At Johnson & Johnson, we believe health is everything.

Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:
Business Support

Job Sub Function:
Administration & Secretarial

Job Category:
Business Enablement/Support

All Job Posting Locations:
São Paulo, Brazil

Job Description:

The Sr.

Executive Assistant is responsible for providing comprehensive administrative support to members of the Brazil board of directors.

Job Responsibilities:


* Will coordinate complex calendars, schedule and arrange meetings with internal and external partners, arrange domestic and international travel, create purchase orders and closely partner with interface areas.

Must have the ability to make last-minute changes to calendar due to shifting priorities.


* Will prepare expense reports to Board Members.


* Will interact with various levels of management and must build strong relationships with Executive Assistants of other Board Members.


* Will support the governance of Board Members’ leadership teams, organizing monthly meeting agendas and minutes.


* Will be responsible for scheduling and coordinating team meetings and events (venue, food, supplies, logistics) both onsite and offsite.

Qualifications Requirements:


* A minimum of a High School diploma is required.


* Proven ability to work collaboratively as part of a team, possess exceptional communication skills (both written and verbal), and operate with a high sense of urgency while maintaining a high degree of professionalism is required.


* Strong organizational skills and attention to detail is required.


* The ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment is required.


* Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.


* Handling of medium-sized internal meeting logistics is required.


* Experience managing multiple calendars via Outlook is required.


* Fluent in English.

Spanish is a plus.