Executive Assistant - Finance, Legal/Compliance

Now Hiring: Executive Assistant - Finance, Legal/Compliance

Delta Dental of Missouri is seeking a highly organized and discreet Executive Assistant to support our CFO and General Counsel.

This role is ideal for a seasoned professional who thrives in a fast-paced environment, excels at managing complex calendars, coordinating sensitive communications, and ensuring seamless operations at the executive level.

If you're detail-oriented, tech-savvy, and ready to be a trusted partner in a mission-driven organization—this is your opportunity.

Apply now to support leadership at the highest level.

General Description

Perform administrative and secretarial functions for the Chief Financial Officer and General Counsel.

Provide back-up coverage to the President’s Office & Board Relations as well as back-up for other Executive Assistants on an as needed basis.

Manage highly confidential and sensitive information, and a wide range of administrative and executive support-related tasks requiring independent judgment.

Plan, prioritize, and organize a diverse workload involving recommendations of changes and improvements for company and office procedures. 

This position interacts in a flexible, proactive, resourceful, and efficient manner with staff, at all levels, in a fast-paced environment.

A high level of professionalism and confidentiality is crucial to this role.

This position must maintain exceptional organization, while supporting several senior level executives in a professional, smoothly operating executive office environment. 

Responsibilities

• Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings, appointments, and interviews. 

• Greets visitors with appointments; screens visitors without appointments to determine whether they should be given access. 

• Takes, screens and places telephone calls; acts as a gatekeeper and determines priority of telephone calls received. 

• Conveys a helpful yet confidential interface to the executives. 

• Organizes and prioritizes incoming mail and correspondence.

Proactively responds to correspondence containing routine inquiries. 

• Types and revises a wide variety of correspondence, spreadsheets, PowerPoints, etc., including entering data into corporate databases. 

• Takes and transcribes diversified dictation (some of a highly confidential and sensitive nature). 

• Composes correspondence from notes or discussions or independently from knowledge of circumstances and policy. 

• Records, transcribes, writes, and publishes minutes of the quarterly Governance and Nominating Committee and the Finance and Audit Committee meetings.

Posts documents to BoardEffect.

Prepares board committee meeting agendas.

• Operates personal computer, software, and related equipment. 

• Organizes and maintains executive files and records, including electronic files and records.

Establis...