Commercial Lease Administrator/ Property Accountant

Commercial Lease Administrator/ Property Accountant

Location: Norfolk, VA (In-office role)

Job Summary :

We are seeking an experienced and detail-oriented individual to join our team in Norfolk as a Commercial Lease Administrator / Property Accountant

This in-person position will involve managing accounting functions and lease administration tasks for commercial properties.

The ideal candidate will have a solid background in financial services and lease management, with the ability to handle a variety of responsibilities such as accounts payable and receivable, tenant/vendor communications, lease tracking, and budget support.

Primary Duties :



* Accounts Payable & Receivable : Process daily accounts payable and receivable transactions for assigned properties.


* Vendor and Tenant Relationship Management : Maintain strong and effective relationships with vendors and tenants, addressing inquiries and resolving issues promptly.


* Lease & Financial Data Management : Track and maintain key data related to rental increases, insurance certificates, lease renewals/expirations, gross sales, percentage rents, and key lease dates using MRI software.


* Special Billings Oversight : Manage and oversee commercial special billings including meter readings, use & occupancy tax billings, work orders, and insurance/tax reimbursements.


* Tenant Correspondence : Prepare and review correspondence with tenants, including late payment notices, rent increase notifications, and commencement date agreements.


* Lease Documentation & Compliance : Assist with SNDA/Estoppel processes by creating, distributing, tracking, and collecting necessary documents.


* Financial Reporting : Assist in the preparation of monthly financial reports, including stacking plans, occupancy reports, cash management, accrual workbooks, and variance analysis for the General Manager.


* CAM Reconciliations & Audits : Calculate Common Area Maintenance (CAM) costs, including monthly estimates, year-end true-ups, CPI escalations, and operating expense audits.


* Reforecasting & Budgeting : Collaborate with General Manager on income and expense projections.


* Letters of Credit Management : Track and manage tenant letters of credit for compliance, process drawdowns, and transfers.


* Account Audits & Reconciliation : Perform tenant account audits and provide accounts receivable documentation; resolve bank reconciliation discrepancies.


* Lender Reserve Draws : Calculate and process lender reserve draw requests and ensure proper documentation.


* Special Projects : Take on additional tasks and projects as assigned by management.

Education Requirements :



* Bachelor's degree in Finance, Accounting, or a related field, or equivalent professional experience.

Experience Requirements :



* 3-5 years of experience in commercial lease administration and accounting, with hands-on experience abstracting lease terms, options, and calculatin...