Administrative Assistant Senior Representative- Express Scripts

Administrative Assistant Sr.

Representative

Location: 100% work on site (Tempe, AZ)

Hours: Monday- Friday, must be available between 6:00am-5:00pm

So you want to be our next Administrative Assistant? Great choice! We know that you don't have a lot of time, so we'll be brief....


* Do you love providing top notch multifaceted support to busy leaders?


* Are you ready to use your organization and technical skills to manage very busy calendars, track expenses, create agendas, make outstanding presentations and so much more?


* Do you thrive while working in a highly dynamic, fast paced environment?


* Do you want the opportunity to shine on a team that helps millions of patients annually?

What you'll do:



* Planning and scheduling meetings, teleconferences, conference rooms, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and logistics are handled seamlessly


* Maintain calendars in a timely and logical manner; proactively manage coordination of work to avoid conflicts


* Write reports on the status of major projects, after meeting action item reports, keeping this team informed at all times on the status of assignments, projects and general operations


* Creates spreadsheets and charts, PowerPoint presentations, visual representations and diagrams, using both data and graphics, for internal & external distribution


* Organizing and supporting team events, town halls, and recognition programs


* Data tracking and reporting- attendance tracking, compliance tracking, and internal error tracking.


* Assisting with onboarding new team members


* Support to help manage organizational accountabilities, including headcount reports, org charts, interdepartmental communications, etc.


* Beyond basic administrative aspects, act as an important part of the leadership team through project support, market and online research, collecting and analyzing information, and initiating communications


* May attend meetings and travel as requested


* Booking travel for Sr.

Leadership as needed

What you need to do the job:



* 5+ years of experience directly supporting and working with senior leaders preferred


* Project management skills a plus


* Ability to not just handle "today", but critical intuitive ability to anticipate future needs and act proactively


* Must exercise good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity


* Must have excellent written communications and interpersonal skills and the ability to interact positively with all levels within the organization


* Advanced- level expertise with the full MS Office Suite demonstrated ability to produce executive level documents in PowerPoint, Excel and Word


* Self-starter with excellent organizational skills and ability to work independently, remain focused and execute work with minimal supervision, able to multi-task eff...