Healthcare Admin Secretary

PURPOSE AND SCOPE:
Supports FMCNA’s mission, vision, core values and customer service philosophy.  Adheres to the FMCNA Compliance Program, including following all regulatory and company/division policy requirements.

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary.

Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings. 

DUTIES / ACTIVITIES:

PRINCIPAL RESPONSIBILITIES AND DUTIES


* Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature. 


* Executes secretarial and administrative assignments of a complex and confidential nature and relieves senior management of clerical work, administrative, and business detail as necessary.


* Sets up and maintains official department filing system, records management, databases.


* Prepares memos, correspondence, agendas, minutes, and policy explanations.


* Collects, compiles and analyzes  information as required by manager(s).

Assists in department reporting requirements and form completion.


* Assembles budgets and tracking budget expenses and variances.

Pays and tracks invoicing.


* Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (large, complex, internal or external.)


* Sets up travel arrangements and completes expense reports.


* Interfaces with a various levels of management across organizations and with external customers.


* May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.


* May direct the work of others.


* Other duties as assigned.

PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Light physical effort required.  Moving and setting up equipment for presentations.

EDUCATION


* High School Diploma – some specialized secretarial training preferred

EXPERIENCE AND REQUIRED SKILLS


* 2 to 5 years experience in the field


* Knowledge of business & technical vocabulary.


* Familiar with standard concepts, practices & procedures within administrative support.


* Able to employ basic reasoning skills.


* Knowledge of computer software such as word processing, spreadsheet, presentation, database programs.


* Knowledge organizational operations & procedures

The rate of pay for this position will depend on the successful...