Front Office Float (Tulsa, OK)

Position Summary

Perform all business office duties including standing and greeting patients, checking patients in and out through Eagle Soft, answering multi line telephone with Scheduling Institute dialog, scheduling and confirming appointments via telephone or internet and compiling and recording patient charts and correspondence.

Build positive relationships with patients by efficiently, effectively, and courteously communicating information.

Essential Functions 

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily.

Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

• Stand and greet patients, ascertain purpose of visit, and direct them to appropriate staff.
• Answer telephones and direct calls to appropriate staff using the Scheduling Institute dialog.
• Schedule and confirm patient appointments.
• Maintain medical records and correspondence files.
• Compile and record medical charts, reports, or correspondence.
• Receive and route messages or documents, such as laboratory cases and faxes, to appropriate staff.
• Perform various clerical or administrative functions, such as ordering and maintaining an inventory of supplies.
• Interview patients to complete documents, health histories, or forms, such as intake or insurance forms.
• Position is responsible for pulling and accurately filing charts.
• Ensure printed material and forms are up to date.

Registration forms annually, insurance verification forms semi- annually and Sooner Care forms are updated daily.
• Complies with: Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations.
• Maintain regular and reliable attendance
• Incorporates doctor-prescribed treatment plan for general dentistry patients with insurance and financing.
• Communicates effectively with patients and/or legal guardian regarding proposed treatment plan and associated financial cost.
• Inform patients of their fiscal responsibilities with respect to their particular insurance coverage.
• Assists patients with third party billing systems utilized by Dental Depot, i.e., CareCredit.
• Reviews treatment plan with Doctor or Dental office Manager prior to presenting to patients.
• Understands and utilizes CDT codes.
• Posts and reviews general dentistry payments and procedures.
• Balances day sheet for general dentistry and closes the office at least one night per week.
• Works with administrative and clinical staff to ensure that firm financial arrangements are made for patient treatment.
• Conducts general dentistry patient recall.
• Efficiently operates assigned computer software (i.e., Eagle soft, and Microsoft Office Suite).
• Prepares and delivers reports on time.
• Assists with commencing same day...