HR Coordinator

1.

Reliable and punctual attendance is essential; expected to be at job as scheduled each scheduled day.
2.

Communicate necessary information to others as appropriate.
3.

Main point of contact for employee rewards and recognition to include all FHW recognition programs.

4.

Works directly with the VP of HR and the HR Team to facilitate annual events including the Hospital Week and Employee Appreciation Picnic, annual Volunteer luncheon. 
5.

Audit personnel files as needed.

Notify appropriate managers/directors of missing documentation to maintain “audit ready” personnel files.
6.

Complete verbal & written verifications of employment as needed.
7.

Be the first contact in the HR department for all inquiries that come through the general telephone number (to be answered by the 2nd ring).
8.

Take minutes for the HR Weekly meeting and distribute previous meeting minutes to HR staff prior to the next meeting.

Take minutes from the daily huddle.
9.

Ensure human resources files & records are maintained in accordance with legal requirements and company policies & procedures.

Separate documents between medical/personnel & file those documents in the appropriate files.

Filing must be kept up on in a timely manner (no less than monthly.
10.

Compile and send New Hire Newsletter information to marketing to be included in the newsletter.
11.

Run Anniversary report & send to Marketing.
12.

Manage employee 1st Anniversary Program, notify employees of their 1st anniversary & track employees who come in to get their vest.
13.

Print & track badges for new hires, students, visitors, vendors & current employees; make sure they have correct access.
14.

Track & enter annual compliance trainings in UltiPro, EFM & Electronic Personnel Files.
15.

Track & enter licenses and certifications in UltiPro, EFM & Electronic Personnel Files.

Notify employees if their license/certification is getting close to expire.
16.

Assists in terming employees – Deactivate the badges, Pull I-9’s & file in Terminated Binder, pull termed employee files and file them in the termed file cabinets.
17.

Initiates Exit Interview communications by contacting resigning employee and sending exit interview documentation.

Set them up for an appointment as requested. 
18.

Break down termed employee files as needed.
19.

Retire termed employee files yearly, moving the files from three years ago to the old file room. 

20.

Track and log annual documents such as Annual TB and Immunizations exemptions. 
21.

Send requested copies of documents in personnel files, immunizations/records to both termed & current employees as needed.
21.

Scan Payroll documents to the Payroll department when needed.
22.

Manage the Service Recovery Kits.
23.

Responsible for the DocuSign Program (distribute PARs, Position Requisitions, Position Justifications for signatures and distribute the items when completed/signed in a timely manner.
24.

Respond to public inquiries in a helpful & professional manner.
25.

Place office...