Associate 1, Support- Mississauga, ON

Position Overview:
We are seeking a detail-oriented and organized Associate 1- Support to join our growing regulatory affairs consulting firm.

In this role, you will provide vital administrative and operational support to ensure the business.

The ideal candidate will thrive in a fast-paced environment, possess exceptional communication skills, and demonstrate impeccable reliability.

This hybrid position requires a minimum of 2 days in office per week.

Key Responsibilities:


* Administrative Support:
+ Manage calendars, coordinate meetings, and schedule appointments for consultants and leadership.
+ Proofread and finalize documents including client proposals and contracts in accordance with protocols.
+ Database and file management.
+ Complete project initiation forms in a timely manner.
+ Coordinate communication between operational teams and accounting teams.
+ Act as administrative support for other groups to cover vacations and excess work.
+ Perform reception duties if Corporate Operations is unavailable.

Direct general call inquiries to the appropriate group member.


* Project Support:
+ Track project deadlines, milestones, and deliverables to support on-time completion.
+ Assist with research and data collection for client projects and presentations.
+ Assist with formatting project deliverables.


* Office Management:
+ Order and manage office supplies, equipment, and vendor relationships.
+ Coordinate travel arrangements, including booking flights, accommodations, and transportation.
+ Handle expense reporting.
+ Photocopy and/or scan documents, faxes, letters as required by staff.
+ Manage in-office accommodations for visitors
+ Organize work and social events for the team including preparing an agenda, preparing documents or presentations for meetings, and organizing group lunches or team building events.

Qualifications and Skills:


* High-school diploma or equivalency degree.


* 2+ years of administrative experience, preferably in consulting, legal, or professional services is preferred.


* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)


* Exceptional organizational skills and attention to detail.


* Strong written and verbal communication skills.


* Ability to manage multiple priorities and work under tight deadlines.


* Demonstrated professionalism and discretion when handling sensitive information.


* Possesses good judgment and works independently.


* Interpersonal skills both oral and written.

Advanced organizational skills.


* Ability to self-monitor and edit own work.

Salary & Benefits Information

When working with Intertek, you can expect salary and benefit package competitively placed within the local market, including medical, dental, vision, life, disability, Registered Retirement Savin...