Facilities Management Intern

Job Category:

Intern

Job Family:

Student Intern

Job Description:

Job Description

As a Facilites Management Intern you will help to develop, and continuously improve processes within Facilities Management at the Home Office location.

These processes include, but are not limited to security, foodservice, cleaning, mail/parcel processing, partner services, warehouse management, record retention, space management, fleet vehicle management, building security, Reception switchboard and Facilities desk functions, grounds maintenance, building controls and automation, and maintenance contracts.

This position will work with business coordinators and leaders in each area to organize and validate that they are meeting customer's needs, and that they are being performed efficiently and effectively.

This internship will be hired to start ASAP.

This is a year-round internship, with the expectation that you'd work onsite at our home office in Green Bay, part-time (15-35 hours a week) during the semester, and full time (40 hours a week) during the summer and winter breaks.

You will develop understanding and perform the following:


* Preform switchboard duty at both the Reception and Facilities desk.

Answer switchboard calls and redirect, Greet visitors, prep for scheduled visitors and contractors.

Conduct contractor briefing and training.


* Program, maintain, and operate all security and safety systems.

Review weekly reporting for database accuracy.


* Approve and adjust security access levels for partners and contractors as needed.


* Maintain service contracts with all contractors and vendors.


* Home Office foodservice plan including server operations, cashless pay system, catering, and inventory management.


* Manage and perform cleaning programs for the facility.


* Mange and perform grounds maintenance.


* Directly oversee day porter services and specialty area cleaning.


* Manage and procure all cleaning supplies.


* Administer the global parcel contract and manage all aspects of receiving, distribution, and shipping at Home Office.

Maintain shipping accounts for all Home Office partners and provide ongoing training. 


* Manage and maintain inventory in the warehouse in conjunction with the inventory system.

Responsible for selecting all standard stock items, and controlling the flow of items entering and exiting the warehouse.


* Administrating all seating assignments at Home Office and maintaining corporate address book accuracy.


* Administer the Home Office vehicle checkout process, and coordinate all maintenance on checkout fleet vehicles. 


* Assist with troubleshooting building conditions and adjust settings in the building automation systems.


* Communicate and meet regularly with key customers to assess needs and requirements and adjust service level agreements and processes as needed.


* Check-in parcels through an online tracking system, sort, and make deliveries thr...