Staffing Coordinator

Job Title: Staffing Coordinator

Position Summary:

The Staffing Coordinator plays a vital role in ensuring the smooth and efficient operation of staffing and scheduling for the nursing department.

This position is responsible for coordinating staff schedules, tracking attendance, and supporting the overall staffing needs of the facility.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to work effectively with diverse teams.

Key Responsibilities:

Staffing and Scheduling:


* Maintain and update employee contact information, ensuring the business office has the most current department manager details.


* Track employee attendance, including tardiness and absenteeism, and report trends to the Director of Nursing (DON).


* Collaborate with the Human Resources Director and DNS to schedule modified work duties based on employee restrictions.


* Create, update, and post monthly nursing schedules, ensuring appropriate coverage across all units.


* Address staffing variances and consult with DON to ensure any scheduling issues are resolved efficiently.


* Assist nursing staff in completing scheduling-related forms (e.g., time cards, leave requests).


* Coordinate with nursing department staff to meet staffing needs, resolve issues, and improve services.


* Communicate staffing updates to nursing supervisors and unit managers.

Administrative and Compliance Support:


* Assist with maintaining accurate nursing department records, including employee files and certification statuses.


* Ensure compliance with facility policies and regulations regarding staffing, timekeeping, and employee documentation.


* Prepare and maintain staffing reports and assist with various administrative tasks as needed.


* Handle inquiries from applicants and coordinate interviews, ensuring timely communication and accurate scheduling.

Personnel and Team Support:


* Foster a supportive and positive environment for nursing staff, ensuring clear communication and effective teamwork.


* Assist with the onboarding of new hires, including orientation scheduling and ensuring necessary documentation is complete before orientation.


* Support the maintenance of attendance records and assist with performance appraisals and employee feedback.

Committee Involvement:


* Participate in facility committees (e.g., safety, recruitment, and retention) as required.


* Prepare and present staffing-related reports to committees and contribute to implementing committee recommendations.

Safety and Sanitation:


* Report unsafe conditions and ensure compliance with safety policies and procedures in the workplace.


* Ensure office equipment is used safely and that work areas are kept clean and organized.

Miscellaneous Duties:


* Perform additional duties as assigned by the DNS or other nursing leadership to support department needs and improve operational efficiency.

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