Coordinator, SES Undergraduate Studies

Job Description

Working under the supervision of the Assistant Director – Core Engineering & Science Education, the Coordinator provides administrative and office support to the SES Office of Undergraduate Studies (OUS) team.

The Coordinator will also work with the Associate Dean for Undergraduate Studies, the Director of Undergraduate Studies, the SES Laboratory Manager, and teaching faculty in the Engineering Core (including the IDEaS program) of the Charles V.

Schaefer, Jr.

School of Engineering and Science.

This is a part-time, hybrid (remote and in-person) position.  Must have the ability to work weekdays (Wednesday and Friday availability preferred) from 9am-2pm, with off hours and weekends, as needed.

Essential Duties and Responsibilities


* Provide administrative and logistical support for meetings, events, and committees under the purview of OUS, including the Ansary Entrepreneurship Competition, the Dean’s Undergraduate Student Advisory Council (DUSAC), the SES Undergraduate Curriculum Committee (UGCC), accreditation visits (ABET), SES Academic Advisors, and instructor hospitality for courses managed by OUS.

This support may include, but is not limited to, scheduling and booking meeting/conference space(s); preparing, managing, and distributing meeting agendas and minutes; and coordinating catering orders / delivery logistics.


* Maintain certificate and award templates and process award checks for special academic events and competitions, including the Ansary Entrepreneurship Competition, the Gallois Autonomous Robot Competition, the MGT 103 competition, and several endowed Senior Design awards.


* Support OUS involvement in the annual Order of the Engineer induction ceremony.


* Coordinate the job posting and onboarding of Adjunct instructors, Teaching Assistants (TA), Lab Assistants (LA), and Course Assistants (CA) in Engineering Core courses.


* Provide full-time teaching faculty and adjunct instructors in the Engineering Core with on-campus support. 


* Assist with Workday and Coursedog Scheduling logistics regarding Instructor assignments.


* Collaborate with contacts in Engineering Core “host departments,” including both staff and faculty, to ensure accurate TA, LA, and CA budgeting, time allocation, and payroll.


* Work with the SES Laboratory Manager to coordinate the job postings and onboarding of Lab Assistants required for SES UG teaching laboratories.


* Track proper access to necessary facilities for Graduate and Teaching Assistants and Lab Monitors.


* Provide scheduling support within our enterprise software, Coursedog Scheduling, for courses in the Engineering Core and other required interdisciplinary undergraduate courses in SES.


* Contribute to other related tasks in support of the mission of the SES Office of Undergraduate Studies.

Qualifications


* Required:  High School Diploma


* Preferred:  Bachelor’s degree or equivalent combination of e...