Executive Assistant I - Behavioral Health

ABOUT THE POSITION

The Riverside University Health System - Medical Center seeks an Executive Assistant I who will support the Behavioral Health Department.

The most competitive candidates will be highly efficient and knowledgeable in Microsoft office, Excel, Power Point and Visio software.

Responsibilities include, but are not limited to:


* Scheduling appointments including coordination of time, place, and participant arrangements for meetings.


* Sort, screen, and route incoming mail.


* Provide general information to clients and/or refer them to appropriate party.


* Assist with orientation for new residents.


* Payroll


* Take and prepare meeting minutes; type correspondences, memoranda's, reports, documents, and briefs.


* Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheets and special databases.


* Able to navigate ELMR (Electronic Medical Record) and PeopleSoft.


* Assist in daily management of staff needs and support staff when needed

Work Schedule:

9/80 or 4/10 schedule, with every other Friday off

Hours: 7:30 am to 5:00 pm
Hours: 7:30 am to 6:00 pm

Meet the Team!

To find out more about Riverside University Health System, please visit:

http://www.ruhealth.org

EXAMPLES OF ESSENTIAL DUTIES

•Take and prepare minutes of meetings.

•Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.

•Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheet and special databases.

•Maintain control files to monitor status and expedites the completion of staff assignments.

•Schedule appointments, coordinate time, place, and participant arrangements for meetings.

•Sort, screen, and route incoming mail.

•Provide general information to office and telephone callers and/or refer them to appropriate party.

• Compile and summarize information, data, and figures for reports.

• May lead subordinate staff in routine clerical assignments.

• May serve as secretary to an assigned Commission; arrange meetings and schedule appointments; answer correspondence independently; prepare weekly meeting agenda; assemble data, reports, and material prepared by Department staff for Commissioners and Commission meetings as required.

MINIMUM QUALIFICATIONS

Education:Graduation from high school or attainment of a satisfactory score on a G.E.D.

test may be required.

Experience:Three years of broad and varied clerical experience.

(Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education, or a closely related field to the assignment may substitute for one year of nonspecialized clerical ex...