Senior Executive Administrative Assistant

Become an integral part of Consumer Banking's team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.

Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Administrative Assistant in Consumer Banking, you will strategically support the Chief Marketing Officer (CMO) with a variety of administrative tasks and key projects with various executive level internal partners.

The CMO is based in New York, NY and leads a Consumer Bank Marketing team of 150 team members.

You will possess strong attention to detail, quality focus, high energy, a positive and collaborative attitude, and flexibility in a high-paced deadline and outcome driven organization.

You will need to work well in a team environment and be able to represent the Consumer Bank Marketing CMO and team with professional courtesy and maturity.

You must lead all initiatives from conception to completion and work behind the scenes to seamlessly execute with excellence on all deliverables.

Job Responsibilities:


* Manage organization and prioritization of the CMO's complex and detailed calendar, inclusive of the coordination and logistics of both internal and external meetings


* Arrange and coordinate complicated domestic and international travel


* Manage expenses: process invoices and Travel & Expense claims for CMO and team members strictly adhering to firm policies and given timelines; act as a subject matter expert for policies and procedures


* Organize all planning & executing components for onsite and offsite events and conferences, including catering, transportation, and technology


* Manage incoming calls and determine level of priority while using caution in dispensing information


* Assist with staff onboarding and off-boarding, including equipment requests and setup, system and building access, and seating arrangements


* Lead and coordinate in ad hoc projects as requested [e.g.

editing presentations and spreadsheets, printing and distributing meeting materials (email/Boardroom), maintain current team organizational charts and Executive Bio's for the CMO]

Required qualifications, capabilities, and skills


* At least 5 years of administrative experience


* Tact and good judgment in confidential situations and proven experience interacting with senior management


* Effective interpersonal and communication skills


* Work cooperatively with wider administrative assistants team, in positive partnership to back up each other


* Superior written communication skills


* Produce high quality emails and messages to individuals and teams at all levels of the organization with strong attention to detail


* Excellent telephone etiquetten and ability to manage competing priorities i.e.

calendar management


* High attention to detail and quality ...