Executive Administrative Assistant

Primary Duties & Responsibilities


* Administrative Support: Provide comprehensive administrative support to the CEO's office, including travel arrangements and expense reporting


* Event Coordination: Assist in organizing corporate events, board meetings, and team off-sites, working closely with the Senior EA to manage logistics, including venue selection, catering orders, ground transportation arrangements, and providing on-site support


* Project Management: Support and manage projects related to the CEO Office's initiatives


* Office Management: Support the daily operations of the CEO's office, including managing expenses, processing invoices, coordinating with IT, business card CRM, and assisting with administrative needs as required


* Miscellaneous Support: Handle special projects and miscellaneous tasks as assigned by the Chief of Staff to assist with business priorities


* Coverage: Act as the backup for the CEO's Executive Assistant during periods of travel or absence

Education & Experience


* Experience: 3-5 years of experience as an Executive Assistant or in a similar role supporting senior leadership, ideally within a corporate or political environment.


* Education: Bachelor's degree preferred, but not required

Skills


* Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, ChatGPT, LinkedIn, and other office software.

Familiarity with project management tools is a plus


* Communication: Strong verbal and written communication skills, with the ability to interact confidently and concisely with senior leaders and stakeholders


* Organization: Excellent organizational and multitasking skills with an ability to manage competing priorities under tight deadlines


* Discretion: Demonstrated ability to handle sensitive and confidential information with integrity


* Independent: Self-motivated and able to work with minimal oversight on multiple projects, often under tight deadlines and with incomplete information


* Problem-Solving: Strong attention to detail with a proactive approach to problem-solving and the ability to anticipate needs


* Time Management: Ability to work independently, prioritize tasks, and meet deadlines in a dynamic environment


* Flexibility: able to work outside normal business hours as dictated by business needs.

Some travel may be required


* Interpersonal Skills: High level of emotional intelligence, professionalism, and discretion in all interactions

Working Conditions


* This position is onsite, based at HQ


* Requires occasional off-site meetings and ~25% of travel


* Regular use of a computer and other office equipment is necessary


* Interaction with team members and external contracts at junior and very senior levels is a regular part of the job


* May require occasional overtime and flexibility in work hours to accommodate the executive's needs

Physical Requirements
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