Facility Secretary

Part time, 24 hours/week

Clinic Location:

300 N Commercial St.

Ste 100

Neenah, WI 54956

PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES:


* Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties.

These may include but are not limited to:


* Preparing and typing routine correspondence, form letters and reports


* Answering telephone & routing calls to the appropriate person,


* Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.


* Setting up and maintaining filing systems and basic databases as applicable.


* Completing forms and reports as required by the various company offices and outside vendors and agencies.


* Recording the minutes of meetings and providing the resulting documents as necessary.


* Making copies of correspondence and other printed matter as required by manager.


* Preparing purchase orders using the appropriate software application.


* Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.


* Distributing incoming mail.


* Maintaining calendar and daily schedules.


* Scheduling appointments & arranging meetings.


* Maintaining inventory of the necessary office forms and supplies.


* Assisting with various basic personnel administrative functions as needed.


* Acting as backup to other clerical personnel in office as needed.


* Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.


* Assists with month-end reporting requirements


* Assists in auditing records for ongoing compliance with medical records standards.


* Maintains accurate records of hospitalization, patient travel, etc.

to facilitate coordination of patient scheduling, ancillary testing, etc.
+ Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
+ Organizes travel for patients by contacting and providing requested medical records.
+ Coordinates with transient patient paperwork.
+ Coordinates transfer placements and confirmations along with Clinical Manager.
+ Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
+ Assist with medical appointment referrals and scheduling.
+ Assist with transportation coordination and referrals.


* Ensures data entry has been completed for Crown Web.

Related to ESRD 2728.

ESRD 2746 and PART.


* Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.

 

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