Administrative and Data Specialist (ELAFRC)

SUMMARY

The Eastern Los Angeles Family Resource Center (ELAFRC) is a program of Heluna Health.

They are the Early Start and Family Empowerment Center for the Eastern Los Angeles Regional Center service area.

They offer emotional support, information, community navigation and training to families and individuals with or at risk of developmental and intellectual disabilities of all ages.

They support families to understand and access the educational system for their child through workshops and IEP support events.

They also support professionals to engage and understand families in the developmental disabilities system by providing opportunities for family/professional collaboration and learning opportunities.

 

Under general supervision of the Executive Director and Director of Operations, the Administrative and Data Specialist performs a variety of administrative and clerical support to our center.

This position will initiate and coordinate the clerical functions required in effective implementation of administration of administrative policies of the company.

This position is supported by special funding.

Continuance is depending upon available funding.

Employment is provided by Heluna Health.

The pay range for this position is $26.00 to $28.00 per hour

ESSENTIAL FUNCTIONS



* Receive, distribute and file incoming correspondence, referrals and documents


* Supply and manage office equipment and machines, including phone and voicemail


* Supply, maintain, and manage kitchen and conference rooms


* Welcome and receive visitors to the center


* Answer and take messages


* Obtain meals for meetings, trainings and events


* Maintain center’s overall physical environment and cleanliness


* Maintain office efficiency, plan and implement office systems, layouts and


* Record, monitor expenses and raise monthly AP/AR as directed by Director and Project Manager


* Monitor on-going activities and revise contracts


* Maintain stationary supplies and coordinate delivery of office supplies


* Coordinate with family support personnel to provide planning, hosting, copying, correspondence, and purchases related to training activities for all service activities of the center


* Assist Family Support Specialists at community fairs, conferences, and other events as needed


* Input client information in Salesforce (database) as directed


* Obtain mail from mailbox and ensure mail is posted daily


* Prepare and send mailers or flyers to parents and professions as directed


* Create monthly reports from database and center records as directed


* Assist with data entry, collection, and reporting

NON-ESSENTIAL FUNCTIONS



* Other duties to support staff as directed by Executive Director and Project Manager

JOB QUALIFICATIONS

Education/Experience


* Associate’s degree in business/ information systems or management preferred


* Three to five years of experience in a business...