Secretary I - Court Counseling - Domestic Relations Court

Job Overview:

Secretary I – Court Counseling operates under the direct supervision of the Administrative Court Counselor.

This role is responsible for transcribing the Court Counselors’ dictation and for a variety of clerical duties as assigned.

Requirements:

Education: High School Diploma or General Education Degree (GED)

Experience: At least eighteen (18) months relevant work experience, or any combination of education and experience that provides equivalent knowledge, skills and abilities.

Prior experience in a social services or legal setting is preferred.

Skills: At least eighteen (18) months demonstrated experience with computers to include a working knowledge of MS Word.

Typing speed minimum of 50 wpm.

Must be able to read and interpret legal documents and correspondence.

Outstanding written and verbal communication skills are essential.

Essential Responsibilities:


* Transcribes Court Counselors’ dictation.


* Prepares reports, correspondence, and other job-related documents using prescribed format and conforming to all rules of punctuation, grammar and spelling; prepares copies of court records as required.


* Enters and retrieves relevant information and data via computer.

Other Job Duties and Responsibilities:


* Answers telephones and greets visitors, providing information and assistance in a pleasant and positive manner.

Directs calls appropriately; takes and delivers accurate messages while taking responsibility for assisting the caller.


* Provides assistance and/or back up coverage to other personnel as needed/requested.


* Performs all other duties as assigned.

Minimum Qualifications:


* Must be able to multitask and work independently with minimal supervision. 


* Ability to adapt and maintain effective performance under pressure, stressful situations, and unexpected developments with composure.


* Proficiency in typing, computer skills, and basic data analysis, with a willingness to learn the Court’s systems, including Zoom, Microsoft 365, and the case management system.

Strong written communication skills with attention to grammar, punctuation and spelling.


* Consistent in punctuality, preparedness, and meeting deadlines.


* Committed to high performance and follow-through, accuracy and attention to detail.


* Values diversity, respecting different perspectives and supporting fair and equal treatment.

Personal Attributes:


* Honest and trustworthy.


* Dependable, hardworking, follows direction and meets workload expectations.


* Positive, self-confident, receptive to constructive criticism, and customer service oriented.

Physical Demands:


* Tasks involve the ability to exert physical effort, including the ability to walk (both inside and outside in the elements and/or up and down stairs), stoop, bend, kneel, use hands, move objects, reach, push and pull a cart on a regular basis.


* Tasks require lifting, carrying, pushing and/or pullin...