HR Representative

Job Summary:

Collects, audits, and maintains personnel records for all internal and external employees.

Documents movement of files and traces missing files through reporting.

Provide customer service support to Allegis Group operating companies with regards to the HR Records and I-9 Service Center processes.

This position also includes administrative duties such as photocopying, compiling records, filing, and preparing reports.

Responsibilities

Essential Functions:

• Audits employee personnel files to ensure they are compliant with company policies and government regulations (I-9 and E-Verify).
• Retains records in adherence to the company’s Records Retention Policy.
• Track and document the movement of employee personnel files which includes preparing and providing reports to field support leadership.
• Answers routine inquiries/questions from inside and outside the company on employment verifications.
• Provides customer support to the operating company Field Support Group relating to HR records, employment verifications and I-9 or E-Verify processes.
• Maintains employee work authorization data in HRIS.
• Retain Knowledge of company policies and employment documentation laws in regards to USCIS/E-Verify guidelines, document retention, and onboarding.

In Office Requirements:

• Required in-office presence at least 5 days per week

Qualifications

Minimum Education and/or Experience:

• High school diploma or GED required.

Associates degree preferred.
• At least two years of administrative, customer service, or human resources experience preferred.

Skills/Abilities:

• Proficient with Microsoft Office – Outlook, Word, Excel, PowerPoint
• Must be able to communicate effectively, both orally and written
• Must be organized and detail oriented
• Must be able to work autonomously
• Must have strong customer service skills

Core Competencies:

• Build relationships

• Develop people
• Lead change
• Inspire Others
• Think critically
• Communicate clearly
• Create Accountability

Benefits Overview:

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

This role is eligible for the following:
o Medical, dental & vision
o Hospital plans
o 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
o Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
o Company paid Short and long-term disability
o Health & Dependent Care Spending Accounts (HSA & DCFSA)
o Transportation benefits
o Employee Assistance Program
o Tuition Assistance
o Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)

Salary Range:

$20/hr (The position is bonus eligible)