Operations - Project Coordinator

About KPFF:

KPFF has been an industry leader in civil and structural engineering for over 60 years.

At KPFF, our purpose is to engineer opportunities.

We focus on solving problems, delivering excellence, helping our communities, and enabling the growth and creativity of our people, clients, and profession.

We realize sustainable success at KPFF by respecting and empowering personal potential.

Position Description:

We are seeking a Project Coordinator to be part of our dynamic team to help pursue and assist in the project delivery of major design and construction projects throughout Southern California.

The candidate will work in partnership with executive leadership and project managers, help facilitate the day-to-day operations of the project team, and ensure timely delivery of the project.

The candidate will excel in coordination, communication, facilitation of project tasks, creation and maintenance of the project work plan, identify resource constraints, and tracking of performance metrics.

Responsibilities:


* Support strategic executive Task Force Teams to develop and maintain opportunity and client databases in areas of new and developing markets.


* Coordinate with Project Cost Accountants to ensure that projects are set up in the accounting system with correct rate tables.


* Maintain prime contract and subcontractor files.


* Assist in the coordination of the communication between client, and the project team, including the prime contractor, lead engineering firm, and sub-consultants.


* Assist the Project Manager in the preparation of internal and external meeting agendas and minutes.


* Maintain project-specific insurance certificates for project teams and sub-consultants.


* Coordinate with the Project Manager to develop and maintain project delivery plans to achieve the required milestones.


* Develop and review weekly financial reports with the Project Cost Accountant and assist in targeting and tracking of performance targets with the Project Manager (including burn rates, billing, accounts receivable).


* Assist the Project Manager and Project Cost Account in achieving accounts receivable goals.


* Review sub-consult invoices with Project Manager and coordinate payment status with the Project Cost Accountant.


* Facilitate internal resource coordination amongst the project team and develop forecasting for future needs.


* Format and review documents (e.g., reports, transmittals, memos) for the Project Manager.


* Develop and issue the project action/decision logs, reports, meeting notes, agendas, and minutes for conformance and quality.

Reserve meeting spaces and set up meetings or virtual meetings.


* Coordinate the production and distribution of milestone deliverables to the client.


* Oversee subconsultant quality and deliverable review with the Project Manager.


* Coordinate with the Lead Quality Assurance (QA)/Quality Control (QC) Project Team and manages...