Administrative Assistant to Guardian ad Litems

POSITION SUMMARY:

This position performs legal research work reviewing and creating legal documents that include but are not limited to letters, memoranda, Orders, Motions, Briefs, Subpoenas, Court Exhibits, and Certificates of Service.

The position prepares the files for Dependency Court hearings, Termination of Parental Rights hearings, and prepares all legal documents for appeals to the Pennsylvania Superior Court and Pennsylvania Supreme Court.  Provides administrative functions, routine file creation and maintenance, answering of phones, and receiving and responding to correspondence.

This position assists in the development and creation of new legal forms used both internally and externally for Court users in compliance with current policies, procedures, and case law.

The position requires a high degree of independent judgment to handle routine and non-routine duties and prioritizes the workload.  Advanced organizational skills are necessary.  Although work is performed under the general supervision of the Attorneys, most of the work is performed independently.

POSITION RESPONSIBILITIES:

Essential Functions:


* Reviews and creates legal documents in accordance with current policy, procedures and caselaw such as letters, memoranda, statistical reports, Orders, Motions, Briefs, Subpoenas, Court Exhibits, Certificates of Service, and other legal documents.


* Reviews and creates Briefs and other legal documents for filing appeals to the Pennsylvania Superior Court and Pennsylvania Supreme Court in compliance with the Pennsylvania Rules of Appellate Procedure.


* Reviews and prepares files for Dependency Court and termination of Parental Rights hearings in a timely and complete manner.


* Maintains organizational files and records.


* Maintains an electronic calendar of court hearings for all Attorneys.


* Researches the Protection from Abuse Database (PFAD) and the Common Pleas Case Management System (CPCMS) among other relevant statewide systems to check for PFA or criminal involvement for parties involved with the Juvenile Court hearings.


* Develops and creates new forms to collect data and to make the office more efficient.


* Responds to oral and written communications.


* Receives incoming mail and reports, researches those documents to identify parties/cases to correctly process and distribute the documents to the Attorneys.


* Sets up appointments for the Attorneys with children, CYS caseworkers/supervisors, service providers, parents, foster parents, and other Attorneys.


* Maintains knowledge on Dependency, Orphan’s and Appellate Court caselaw, rules, policies and procedures.


* Other duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE:


* Associate degree preferred.

Paralegal certificate, highly preferred.


* A minimum of three (3) years’ experience in legal administration, office practice and management including working with various types of computer applicatio...