Event Planning Analyst

Company

Federal Reserve Bank of New York

Provides services for planning and coordination of conference and corporate events.

Role Description
Experienced: Acts as a seasoned individual contributor.

Works independently with limited supervision, and may manage projects/processes.

Coaches and reviews the work of other professionals.

Faces problems that are difficult and sometimes complex.

Influences others regarding policies, practices, and procedures.

Tactical (40%) –focused on the plans to achieve goals and objectives –the “how”, Transactional (60%) –carries out defined steps or processes.
Achieves operational targets with significant impact on departmental results.

Works independently on larger, complex projects/ assignment.

Manages entire projects or processes within their job area.

Performs work under intermittent supervision with significant autonomy and discretion; plans and arranges short-term work.

Meets less clearly defined goals.
Communicates with parties within and outside of their own function, which may include external organizations.

Influences parties within and outside of their function at an operational level regarding policies, procedures, and practices.
Requires higher knowledge of their job area.

Has practical knowledge of project and process management.

Experienced understanding of business line and of specialized discipline and an understanding of the overall Bank.
Provides resolution to a diverse range of recognizable complex problems.

Analysis is required to identify root cause.

Uses judgment within defined boundaries to develop alternate solutions, both long and short term.

Problem/Task resolution timeframe: Inclusive of shorter timeframes, but typically the majority of tasks take three to six months to resolve.

Job Summary
[Provides services for planning and coordination of conference and corporate events.]

Core Responsibilities
[Consults with clients to strategize and advise on how to best deliver events that convene stakeholders in order to achieve desired business goals and outcomes.

Provides creative and forward-thinking approaches, suggestions, and solutions to clients in order to achieve desired business outcomes.

Consults, orchestrates, and manages service providers to negotiate costs for services; oversees them when they are onsite to ensure that clients achieve successful outcomes from their events.

Prepares pre- and post- event materials such as event registration websites and post-event surveys, distributes event website links, and coordinates the production of printed materials and signage.

Acts as event host for virtual events by conducting practice sessions and managing live events in the role of Event Producer.

Coordinates onsite logistics and physical access requirements for event participants with the Law Enforcement Unit and business area event host; monitors participant safety while onsite for events and manages external vendors while they are onsite for an event.

Prepares supporting do...