Administrative Services Associate

SUMMARY

Performs routine office and/or clerical duties in the following areas: - Mailroom operations, - Records management, - Conference room services, - Audio/visual (AV) services, - Messenger services, - Warehousing, - Reprographics services, - Large-format printing, - Office supplies fulfillment, and - Material handling.

Follows set procedures and may exercise some independent judgment in carrying out instructions.

Examples of work performed may include but is not limited to sorting, metering, and distributing mail; performing messenger services (via car, van, and truck); photocopying/printing posters, banners etc.; filing; posting or proofing data; setup and operation of AV equipment and furniture; processing incoming/outbound packages, materials, products, or supplies; and reconciling invoices.

May assist in training and orientation of new employees.

Responds to telephone, counter, and departmental inquiries regarding mail rates, pick-up and delivery schedules, and additional administrative services.

Works under general supervision and reports to department manager.

MAJOR RESPONSIBILITIES


* Operates Pitney Bowes postage equipment and the United Parcel Service (UPS) shipping system.

Receives incoming United States Postal Service (USPS) mail and sorts and distributes various marketing materials.

Delivers mail and internal correspondence within the company, both to internal and external locations.

Collects outgoing mail and packages, weighing them with scales and affixing the appropriate postage using postage meters or UPS labels.

Utilizes knowledge of all Subaru of America (SOA) employees and departments, as well as USPS and UPS regulations.


* Receives, unpacks, checks, and stores merchandise and materials.

Packs, crates, and ships products and materials.

Participates in monthly and annual physical inventories.

Prepares receiving or shipping reports and notes any shortages or damages.

Uses an electric forklift to load, unload, move, or stack materials or products.

Disposes of cardboard, plastics, trash, etc.

in their proper containers.


* Delivers and sets up audio/visual (AV) equipment per meeting schedules and requirements.

Sets up, adjusts, maintains, and operates AV equipment and computers.

Assists customer with placement of sets and props.

Performs videotaping, photography, or editing functions.

Answers inquiries concerning the use of AV equipment including microphones, sound speakers, video screens, projectors, video monitors, connecting wires, and cables, as well as lighting.

Maintains inventory and suggests repair, storage, or replacement of equipment.

Works closely with internal and external customers to determine their needs and sets up and/or supervises the AV support during the events.

Works with AV equipment companies as needed.


* Operates a motor vehicle to conduct messenger tasks on a regularly scheduled basis.

Delivers documents, bank deposits, mail/parcels, parts, furniture, equipment, and vehicles to d...