Accounting & Procurement Specialist

SUMMARY: The Accounting & Procurement Specialist is responsible for accounts receivable, collections, cash application, inventory reconciliation, procurement activities, supplier management, and related financial processes.

This position works closely with Operations, Production, Engineering, Quality, Sales, Human Resources, and Finance to ensure accurate financial reporting, healthy cash flow, strong inventory controls, and timely procurement of materials and services.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Other duties may be assigned.

Accounts Receivable & Cash Management Manage accounts receivable activities and customer account reconciliations.Monitor customer aging reports and proactively lead collection efforts.Apply customer payments and maintain accurate cash application records.Retrieve and reconcile banking activity, ACH transactions, deposits, and customer remittance information.Investigate and resolve customer deductions, disputed invoices, short pays, and payment discrepancies.Coordinate with Sales and Management regarding overdue customer accounts and collection activities.Create and process customer credit memos and account adjustments.Work with billing personnel to resolve invoice rejections and customer disputes.Maintain organized customer payment records and supporting documentation.Prepare weekly AR aging reports and collection status summaries.Support annual financial audits and customer account reviews.

Purchasing & Procurement Manage purchasing activities for aluminum ingot, foundry materials, machining supplies, tooling, MRO items, office supplies, and outside services.Review and process purchase requisitions.Issue and manage purchase orders.Monitor open purchase orders and supplier delivery performance.Obtain quotations and negotiate pricing when appropriate.Develop and maintain strategic supplier relationships.Create and maintain vendor master records and required documentation.Collect and maintain W-9 documentation and supplier information.Source alternative suppliers and support supply chain risk reduction initiatives.Support annual supplier pricing reviews and cost reduction efforts.Work with suppliers to improve quality, delivery, and overall performance.

Inventory Control & Financial Accuracy Maintain accurate inventory records within the ERP system.Coordinate monthly inventory reporting activities.Perform inventory reconciliations and investigate inventory variances.Coordinate cycle counts and annual physical inventories.Work closely with Operations to improve inventory accuracy and transaction discipline.Analyze inventory trends, slow-moving inventory, and obsolete inventory.Maintain inventory costing information and inventory reporting files.Process inventory adjustments and inventory-related ERP transactions.Support month-end inventory reporting and account reconciliations.

Financial & Administrative Support Support accounts payable activities and vendor invoice issue resolution.Assist w...