Grants & Contracts Officer

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Job Summary The Grants & Contracts Officer supports COREs business development, grant compliance, donor stewardship, and day-to-day finance administration.

The role helps ensure donor-funded activities are implemented in accordance with grant agreements, approved budgets, donor restrictions, reporting requirements, and internal policies.

Working across Finance, Development, Programs, and Operations, the Administrator will maintain grant compliance files and trackers, monitor grant budgets and burn rates, support donor reporting and documentation requests, and provide practical guidance to teams on routine grant requirements.

The position also serves as the California portfolios business development lead, identifying and pursuing grant opportunities alongside relevant departments, as well as being a responsive point of coordination for institutional donors.

The role will help maintain strong donor relationships through timely follow-up, accurate information, organized documentation, and professional communication.

The finance component is primarily administrative and includes supporting invoicing, receivables follow-up, payment tracking, and related recordkeeping.

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Key Responsibilities Maintain a working understanding of assigned grant agreements, approved budgets, donor rules, reporting schedules, and compliance requirements to help ensure activities are implemented in accordance with donor commitments and organizational policies.Maintain organized grant files, compliance trackers, reporting calendars, and supporting documentation, ensuring donor requirements, approvals, deadlines, and key correspondence are accurately documented and accessible.Monitor grant budgets, expenditures, commitments, burn rates, and budget-versus-actual (BVA) performance; identify potential underspend, overspend, or timing concerns and coordinate with Finance and program teams to address them.Serve as a day-to-day resource to program and operations teams on routine grant compliance matters, helping assess proposed expenditures against approved budgets and donor restrictions, and escalating complex or sensitive issues as appropriate.Support donor financial and compliance reporting by coordinating inputs, reviewing supporting documentation, tracking deadlines, and helping ensure submissions are accurate, complete, and timely.

Support grant amendments, budget revisions, reforecasts, monitoring visits, audits, and closeout activities as needed.Serve as the business development lead for the Climate Resilience & Disaster Preparedness (CRDP) portfolio, proactively identifying, researching, and pursuing grant opportunities in coordination with Development, Programs, and other relevant departments.

Support opportunity assessments, proposal development, and budget preparation.Help cultivate and maintain strong relationships with institutional donors by serving as a responsive point of coordination for routine inquiries, documentation requests, reporting needs, and follow-...