Executive Assistant I

Executive Assistant
Join us as an Executive Assistant and become a trusted partner to our leadership team.

We are looking for a highly organized, proactive professional who can keep executives focused and productive while also supporting key administrative services, vendor coordination, corporate events, and workplace operations.
What will you do?


* Manage executive calendars and coordinate travel, meetings, and priorities.


* Prepare reports, presentations, communications, and other materials for leadership.


* Serve as a key liaison between leadership, employees, vendors, and internal stakeholders.


* Support strategic projects and initiatives across the organization.


* Coordinate and oversee the administration of the industrial cafeteria, working closely with service providers to ensure service quality and operational continuity.


* Manage and coordinate external vendors, including follow-up on services, requirements, and day-to-day operational needs.


* Support the planning and execution of corporate events, leadership meetings, employee activities, visits, and special events.


* Identify opportunities to improve administrative processes and workplace services.

What are the key skills we are looking for?


* Strong calendar, agenda, and travel management skills.


* Excellent written and verbal communication skills in English and Spanish.


* Strong organizational skills with the ability to manage multiple priorities simultaneously.


* Experience coordinating vendors, workplace services, and corporate events.


* Strong Microsoft Office skills, particularly Outlook, PowerPoint, Word, and Excel.


* Ability to handle confidential and sensitive information with discretion.


* Proactive mindset with strong problem-solving skills.


* Ability to work effectively with executives, employees, suppliers, and different stakeholders.

What qualifications will make you successful?


* Bachelor's degree in Business Administration, Hospitality, Communications, Human Resources, or a related field.


* Advanced English, with the ability to communicate effectively in a professional environment.


* Previous experience as an Executive Assistant, Administrative Assistant, Office Coordinator, Workplace/Facilities Coordinator, or a similar role.


* Previous experience coordinating industrial cafeteria services, vendors, or corporate events is highly desirable.


* Strong ability to prioritize, anticipate needs, and operate independently in a fast-paced environment.


* High level of professionalism, discretion, and attention to detail.

Work model
This position is 100% on-site, Monday through Friday.

Candidates must be comfortable working on-site five days a week.

What's in it for me?


* Direct exposure to senior leadership and strategic decision-making


* Career growth opportunities with access to professional development resources


* Collaborative culture that recog...