Executive Assistant, Events & Logistics Lead, Phoenix Deployment

Job ID: 530508

CRH's Americas Materials division is the leading integrated supplier of aggregates, asphalt, ready mixed concrete and paving and construction services in North America.

Our operations span North America with over 29,000 employees at close to 1,660 locations in 45 US States and 2 Canadian provinces.

Job Summary

CRH Americas Materials currently has ~15 different ERP systems (from two separate software vendors - SAP and Viewpoint) and is on a transformational journey, named Project Phoenix, to move to a single ERP environment (SAP) with standardized business processes across the company.

This will be a multi-year program with complex change management and implementation plans.

The transformation includes the integration or retirement of a full suite of approximately 30 legacy applications spanning finance, operations, safety, HR, environmental, and other functional areas as those business processes move onto SAP S/4HANA.

The Executive Assistant, Event & Logistics Lead plans and supports in-person events for Project Phoenix.

Reporting to the VP, Assistant GM, Phoenix Deployment for the project, this role coordinates logistics for training, testing and validation meetings held in multiple waves across multiple locations in the US and Canada.

The role will also support the Phoenix team with administrative needs between events.

The ideal candidate is highly organized, budget conscious and comfortable managing large groups, multiple vendors and last-minute changes.

Exceptional attention to detail is critical to success in this role.

This is a project-based role with travel of 50% or more.

Job Responsibilities

Event Planning & Logistics



* Plan and coordinate in person events from start to finish, including training, testing and validation sessions.


* Source and manage hotels, venues, catering, AV and other vendors, and coordinate contract review and approval.


* Manage hotel room blocks, meeting space and event materials such as name badges, signage and supplies.


* Provide onsite support during events, including setup, check in and issue resolution.


* Partner with IT and AV teams to make sure technology is ready for each event.

Attendee Management & Communications



* Maintain accurate attendee lists and manage registration, confirmations and follow up.


* Partner with Business Unit leaders to confirm attendee lists and coordinate changes.


* Draft and send attendee communications, including invitations, logistics details, agendas and reminders.

Budget & Administration



* Track event spending against budget and look for ways to reduce costs.


* Review and process vendor invoices and expenses accurately and on time.

Project Phoenix Team Support



* Support the Project Phoenix team with administrative needs.


* Manage calendars and schedule meetings and calls, including recurring team meetings and calls with Business Unit leaders and consulting partners.


* Arrange team m...