Invoice Analyst

Schneider Electric's purpose is to empower all to make the most of our energy and resources, bridging progress and sustainability.

Our mission is to be the digital partner for sustainability and energy efficiency: https://www.youtube.com/watch?v=VbldHPFltQQ

Great people make Schneider Electric a great company - and we are currently recruiting for a Budapest-based Invoice Analyst.

Purpose of the job:

The Invoice Analyst is responsible for the onboarding and ongoing invoicing management of clients across internal Schneider Electric entities within theD365 ERP system.
This role ensures accurate revenue recognition, timely billing, and high-quality financial data management while maintaining compliance with internal controls and company policies.

The role requires both independent working and strong collaboration with cross-functional stakeholders to support business performance and continuous improvement.

What you will do:

Client Onboarding & Contract Management


* Review newly executed client contracts, amendments, statements of work, and other supporting documentation to identify billing requirements.


* Extract and document key commercial terms, including:
o Contract effective and expiration dates
o Fixed and variable fees
o Billing frequency and schedule
o Annual increases or fee escalations
o Payment terms
o Purchase order requirements
o Billing entities and locations
o Invoice submission requirements
o Client-specific billing instructions


* Validate that all required information and supporting documentation has been provided before completing onboarding.


* Set up and maintain client billing information within Microsoft Dynamics 365 (D365) and applicable internal systems.


* Partner with Sales, Contract Management, Finance, Accounting, and other stakeholders to resolve missing or conflicting information.


* Maintain clear documentation and audit trails supporting contract setup and billing decisions.

Client Invoicing


* Manage monthly invoicing for an assigned portfolio of fixed-fee and variable-fee clients.


* Review contract terms and supporting data to determine the appropriate fees to invoice each billing period.


* Validate variable billing inputs, including applicable client counts, allocations, usage, or other contractual billing drivers.


* Prepare invoices in D365 in accordance with contractual requirements and internal procedures.


* Perform invoice validation and quality checks prior to finalization.


* Ensure invoices are completed within established monthly deadlines.


* Investigate and resolve billing discrepancies, rejected invoices, and client questions.


* Maintain documentation supporting invoice calculations and adjustments.

On-Hold Reporting & Issue Management


* Maintain the team's On-Hold Report and ensure outstanding billing issues are accurately documented and regularly updated.


* Id...