Administrative Assistant (Immediate)

KIPP Capital Region is a part of a national network of high-performing public Charter Schools committed to creating joyful, academically excellent, and prepared students with the skills, ability, and confidence to pursue their paths to college, career, and beyond.

Located in both Albany and Troy, NY, KIPP Capital Region serves 2,500 students in grades K-12 across seven schools.

We believe every individual walks through the doors of schools bearing gifts.

Talent.

Perspective.

Drive.

Inspiration.

So at KIPP Capital Region, we support every student and educator to see those gifts, and then build the skills and confidence they need to thrive.

We are committed to furthering anti-racism, equity, and racial justice in all our efforts, and expect all of our stakeholders to participate in this work so that we can create a future without limits for our students, together.

Position Overview

The Administrative Assistant is responsible for performing various routine clerical duties to support the organization.

Duties/Responsibilities


* Plans, manages, and maintains an accurate calendar of meetings, conference rooms, and other commitments while balancing competing scheduling priorities.


* Organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks.


* Performs clerical duties, including typing, filing, and completing simple forms.


* Operates office machines, including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.


* Serves as the receptionist for the office, greeting visitors and applicants.


* Answers phones, directs calls to appropriate individuals and prepares messages.


* Copies, sorts, and files records related to office activities, business transactions, etc.


* Prepares letters, memos, forms, and reports according to written or verbal instructions.


* Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.


* Maintains filing systems either manually or electronically.


* Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research.

KIPP Capital Region


* Perform other duties as outlined by School Leadership.


* Committed to furthering anti-racism, equity, and racial justice in all our efforts, and expect all our stakeholders to participate in this work so that we can create a future without limits for our students together.


* Complies with all charter, federal, state, and local laws and regulations, including the NYS Department of Education, Department of Health, and NYS Office of Children and Family Services


* Adheres to organization policies and procedures; promotes and supports mission, vision, and values, including developing and participating in internal surveys and data collection for continuous improvem...