Division Administrator (DA) – Advanced Electromagnetics Division (AED)

We are seeking a highly organized, proactive, and results-oriented Division Administrator (DA) to oversee administrative and operational support across multiple office locations within the Advanced Electromagnetics Division (AED) throughout the United States. 

The DA coordinates and improves key administrative functions, including human resources administration, purchasing and procurement, financial coordination, office operations, and security.

This role requires a hands-on leader who takes initiative, anticipates needs, takes ownership of responsibilities, and drives issues through resolution while maintaining consistent processes and accountability across all locations. 

Working closely with the AED Division Manager and other functional leaders, the DA must demonstrate sound judgment, flexibility, and a collaborative approach to problem-solving.

The successful candidate will work independently, lead by example, adapt to changing priorities, and build strong relationships across offices and functional teams. 

This role ensures efficient, consistent, and well-coordinated administrative operations across AED, allowing the Division Manager to focus on strategic priorities, business growth, and development. 

Key Responsibilities 

Administrative Leadership and Team Coordination 


* Lead and coordinate administrative personnel across multiple AED office locations, promoting teamwork, accountability, and consistent performance. 



* Establish clear expectations, communicate priorities, and ensure administrative activities align with division objectives. 



* Take ownership of administrative issues, proactively identify solutions, and resolve or escalate matters as appropriate. 



* Build strong working relationships with employees, division leadership, and functional teams to support effective collaboration. 

Human Resources Administration 


* Oversee HR administrative processes, including onboarding, personnel documentation, employee records, and coordination with HR. 



* Supports HR administrative processes, including benefits guidance, employee relations, training, policy guidance and compliance assistance with all applicable state and federal employment laws in partnership with Corporate HR Business Partner support. 



* Proactively address administrative gaps and coordinate with HR and division leadership to resolve issues and support employee needs. 

Purchasing and Vendor Management 


* Coordinate purchasing and procurement activities across AED locations in accordance with company policies and approval requirements. 



* Manage vendor coordination and administrative service needs, ensuring timely follow-up and resolution of issues. 



* Help to identify opportunities to improve purchasing efficiency, cost control, and consistency across locations. 

Financial and Business Administration 


* Coordinate budgeting, expense tracking, financial reporting, and related administr...