Assistant Facilities Manager

Job Summary The Assistant Facility Manager is second-in-command of the facilities function, responsible for the maintenance, safety, and operational readiness of the facility alongside the Facilities Manager.

This position reports directly to the Facilities Manager, leads themaintenance team, and owns the daily execution of the preventive maintenance program, vendor coordination, and work order prioritization.

The Assistant Facility Manager serves as the designated backup to the Facilities Manager, acting with delegated authority in the Manager's absence and ensuring all work is completed in compliance with company policy and the laws and regulations governing the facility.

Full Time Pay: $75,000 - $85,000 Essential Job Functions Maintenance & Operations Manage and execute the preventive maintenance program (PPM), ensuring schedules are met and equipment is serviced on timeOversee the repair of malfunctioning equipment and facility systems, and personally assist with complex repairs, including HVAC and plumbing, as neededQuality check equipment to ensure safe and operational conditionCreate, maintain, and follow up on inspection and repair schedulesTrack all work orders through to completion, prioritizing incoming requests from departments and resolving delaysServe as an on-call resource for urgent facility needs, including after-hours situations, in rotation with the Facilities ManagerOversee light landscaping, groundskeeping, and snow and ice removal, and perform this work as needed Vendor & Contractor Management Direct and oversee outside repair and maintenance vendors, ensuring work is completed to standard, on schedule, and within budgetObtain and compare quotes, and recommend vendors and projects to the Facilities Manager for approvalCommunicate vendor needs, project status, and schedules to the Facilities Manager and affected departments Team Leadership Lead and schedule maintenance mechanics, and janitorial staff, providing direction, coaching, and performance feedbackOversee janitorial operations to ensure all duties are performed to high standards and timelinesCommunicate expectations clearly and consistently to all staff, including leadersProvide input to the Facilities Manager on hiring, training, performance reviews, and disciplinary mattersTrain and develop Mechanicsand Associates in safe work practices and equipment operation Budgeting, Reporting & Communication Assist the Facilities Manager in scheduling, budgeting, and prioritizing work orders and maintenance projectsTrack maintenance spending against budget and flag variances or emerging capital needMaintain accurate records of maintenance activities, work orders, inspections, and equipment statusKeep the Facilities Manager and Director of Operations informed of all significant issuesAct as the Facilities Manager's designee in their absence, with authority to approve routine work and make time-sensitive decisions Compliance & Safety Adhere to and enforce company policy, regul...