Executive Administrative Assistant

Together We Innovate.

Together We Change.

Are you passionate about professional executive support and representing senior level management with both integrity and finesse? Do you love the challenge of working in partnership with senior executives in a fast-paced environment? Are you skilled in anticipating needs and taking initiative to ease the pressure of the workday by keeping executives prepared, organized, and prioritized? We are currently seeking a highly qualified Executive Administrative Assistant to support the President & CEO, Philip Morris USA based in Richmond, VA.If you are an internal candidate, remote work options will be considered.

This position will provide administrative support to the day-to-day demands and activities in an organized, effective, and efficient manner while maintaining the highest level of confidentiality and integrity.Responsibilities vary, and often include:


* Support the President & CEO, Philip Morris USA.


* Anticipate needs and proactively manage the executives' calendar and schedule.


* Understand departmental priorities to effectively and proactively manage the executives' time, workflow, and travel itineraries, often on short notice, which involves extensive coordination and collaboration with other administrative assistants, directors, and executives.


* Handle sensitive and confidential materials and matters, while adhering to compliance procedures and processes.


* Tackle non-routine, complex projects, and assignments with minimal supervision.


* Responsible for a wide range of administrative and general support duties including composing, editing, and proofing correspondence, reports and presentations.


* Provide supplemental support to PMUSA and other leaders and from time to time.


* Communicate information on behalf of the executives to department staff and leaders, as well as assist with event planning and execution.


* Electronically prepare and submit expense statements for the executives and review expenses from other staff to ensure compliance with financial controls.


* Electronically scan, organize, and manage documents with adherence to records management and confidentiality policies.


* Establish and build collaborative, effective partnerships with colleagues, other PMUSA executives at all levels, executive assistants of our customers, and others across various departments and levels.


* Partner with finance and procurement to process invoices and order supplies for the department.

We want you to have:


* An Associate's Degree (or equivalent experience), plus a minimum of 6 years of relevant experience in a large corporate environment.


* Strong organizational skills.


* Ability to prioritize multiple tasks, work independently and make decisions in management absence.


* Excellent written and verbal communication skills.


* Advanced computer skills, including a thorough understanding and application of Microsoft Offi...