Construction Billing & AP Specialist

About At MEC General Contractors, were proud to be a third-generation, family-owned company with a legacy built on trust, innovation, and dedication for over 50 years.

With offices in Melbourne and Orlando, Florida, and Dallas, Texas, were strategically growing while staying true to our roots.

Our core valuesFamily, Engineering Minded, and Passionguide everything we do, from the way we build projects to how we treat our team.

At MEC, we believe in empowering our employees, fostering a culture where your voice matters, your ideas are valued, and your growth is supported.

Join us as we continue to shape communities and build a future we can all be proud of.

Job Summary: The Construction Billing & AP Specialistis responsible for the contractual and financial operations and support of construction projects.

Working in partnership with the Project Manager(s), the role administers subcontracts and vendor compliance, reviews and releases Procore transactions to Sage, prepares the monthly owner draw, processes subcontractor payments and lien waivers once funding is received, and carries each project through financial closeout.

The Project Accountant follows the MEC Project Accountant Job Guide and its step-by-step procedures, which define how each of these processes is performed.

Daily Operations Monitor and work every assigned project mailbox, not only a personal inbox, triaging subcontractor and Project Manager questions, payment discrepancies, waiver requests and invoices received by email.Enter subcontractor and vendor invoices from all intake paths (subcontractors billing through Procore, subcontractors not on Procore, purchase order invoices, and paper or scanned invoices) promptly, so that all costs are entered before the draw closes.Review and release Procore transactions to Sage, including Commitments, Commitment Change Orders (CCO), Prime Contract Change Orders (PCCO) and Subcontractor Invoices; accept and export to the ERP, or reject with a documented reason.Resolve failed exports by correcting the record in Procore and re-exporting, rather than entering the transaction directly in Sage, so that Procore and Sage remain synchronized.Work accurately across both numbering systems: Sage job numbers (P-prefix) for reports and job-cost work, and Procore project numbers for commitments, invoices and draws.Collect and review general invoices and match them to a vendor purchase order when appropriate.

Monthly Owner Draw Cycle Track payment notices, funding and project assignments in the Monthly Billing Worksheet as they arrive, verifying entries made by others before relying on them.Collect monthly subcontractor payment applications and review them for accuracy following Project Manager review; reconcile pay application status against original subcontracts, change orders and pending change orders with subcontractors.Prepare the draw: review subcontractor billing, download and label conditional waivers, generate the Job Cost Journal report and other ...