Assistant, Field Administrative (9420 Beltway)

The Field Administrative Assistant provides day-to-day administrative support to the director and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned.

Responsibilities include, but are not limited to: Function as timekeeper for hourly employees, track common time keeping mistakes to provide training on time keeping rules and pay practices, and ensure pay practices are being followed.

Find efficient, professional, cost effective methods to assist manager in day to day activities.

Professional attitude and handling of inquiries, both verbally and in writing.

Accuracy, excellent communication skills and attention to detail is imperative.

Procure office supplies; maintain files, document meetings, manage travel arrangements.

Maintain office machines on second and third floor.

Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management.

Online management of invoices.

Maintain knowledge of available resources to facilitate information flow for audits and general inquiries.

Perform duties safely and in compliance with all Company, Federal, State, and local regulations.

Maintain proficiency in job functions and applicable software programs.

Arrange for catering for meetings Arrange for large blocks of hotel rooms before and during emergency weather conditions and negotiate arrangements to accommodate the needs of the group.

Assists with sending out monthly newsletters, attends an activities committee, and helps plan off site events for building a strong team work environment.The successful candidate will meet the following qualifications: A minimum of a high school diploma or G.E.D.

equivalent is required.

A minimum of 5 years' experience working in a support and/or administrative assistant role is preferred.

A minimum of 2 years' experience in the oil and gas industry is preferred.

The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required.

Takes initiative and is proactive in addressing issues.

Quickly and efficiently completes tasks.

The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations.

Open to and helps facilitate needed change.

The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company.

The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands.

The ability to take action to achieve goals beyond what is required.

The abi...