Executive Coordinator

General Summary Under the direction and supervision of the Chief Executive Officer and Deputy to the CEO, the Executive Coordinator provides administrative support and coordination of activities for senior executive management and the LifeWays Board of Directors; assists with coordinating Board processes, office activities, project management, and protects the agency through maintaining confidential records and information.

Represents LifeWays with a positive attitude; professional and polished in appearance and demeanor at the work site, on the telephone, in interpersonal communications and when attending community events.

Essential Functions 1.

Provides efficient administrative support services and coordination of activities in agency matters to the Chief Operating Officer (COO), Chief Executive Officer (CEO), Chief Clinical Officer (CCO), Chief Quality & Compliance Officer (CQCO), and Board members.

2.

Manages the COOs and Board calendar and maintains ability to view and schedule appointments for Operation Division directors and supervisors.

Provides backup for managing the CEOs calendar.

3.

Responsible for the review and coordination of all referrals for Autism testing, includes, review of referral packet, coordination with primary case holder, providers and families as well as verified receipt and review of all completed assessments, ABDNs and upload to LifeWays Electronic Medical Record (EMR).

4.

Responsible for the dissemination of Adverse Benefit Determination Notices (ABDNs) to consumers/families as directed by Chief staff.

5.

Manages the Board Committee and Board Meeting process initiated by the monthly call for agenda items, to include creation and distribution of agendas, preparation of meeting room ,notice of the meetings to the required agencies/individuals, publishing the minutes, filing the Board-related minutes in the Supplemental Minutes book, maintaining the Board Minutes Index, advertise public hearings, and process all related paperwork in accordance with LifeWays Policy & Procedure manual and Michigan Open Meetings Act.

6.

Attends Board and Board Committee Meetings as assigned to set up meeting room, prepare file folders for Board members (containing mail, forms, and Travel Expense Voucher), take minutes, and retrieve file folders with signed/submitted documents.

Required Education/Certification/Licensure Associates degree in office technology and/or related field; or equivalent experience.

Preferred Education / Certification/Licensure Bachelors degree in related field.MOS (Microsoft Office Specialist) certification or equivalent.

Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The job description will be reviewed periodically as d...