Executive Assistant Administration & Secretarial (Fixed Term Contract / 契約社員)

At Johnson & Johnson,we believe health is everything.

Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com .

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.

We provide an inclusive work environment where each person is considered as an individual.

At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:
Business Support

Job Sub Function:
Administration & Secretarial

Job Category:
Business Enablement/Support

All Job Posting Locations:
Chiyoda, Tokyo, Japan

Job Description:
Position Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior leaders based in Tokyo Headquarters.

The Executive Assistant will serve as a trusted partner, managing complex schedules, coordinating domestic and international travel, supporting executive meetings, and ensuring a seamless experience for internal and external stakeholders, including global and regional visitors.

The ideal candidate is detail-oriented, resourceful, able to manage multiple priorities simultaneously, and capable of handling confidential information with discretion and professionalism.
Key Responsibilities
Executive Calendar Management


* Manage complex and dynamic calendars for senior leaders.


* Coordinate internal and external meetings across multiple time zones.


* Proactively identify scheduling conflicts and recommend solutions.


* Prioritize appointments and ensure efficient use of executive time.

Travel & Expense Management


* Arrange domestic and international travel, including flights, accommodations, transportation, visas, and itineraries.


* Prepare detailed travel schedules and briefing materials.


* Process and reconcile travel and entertainment expenses in compliance with company policies.


* Support travel-related logistics and issue resolution.

Meeting & Event Coordination


* Organize executive meetings, leadership reviews, town halls, and off-site events.


* Coordinate meeting logistics, conference rooms, virtual meeting platforms, and catering when required.


* Prepare agendas, presentation materials, and meeting documentation.


* Record meeting notes and track follow-up actions as appropriate.

Visitor & Guest Management


* Coordinate visits from Global, APAC, and external stakeholders.


* Arrange meeting schedules, office access, transportation, accommodations, and hospitality requirements.


* Serve ...