Legal Administrative Assistant

Position Summary

The Legal Administrative Assistant maintains corporate and Legal Department records and provides administrative and operational support to the Legal Department in accordance with Company guidelines, business needs and applicable legal and regulatory requirements.

"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."

Key Duties and Responsibilities


* Prepares and edits correspondence, presentations, reports including complex Excel files, meeting notes, and other documents as needed for internal use or distribution to clients or vendors, outside counsel and other parties.


* Maintains legal department files and records, including organizing, filing, and updating electronic matter files and other legal documentation in accordance with department procedures.


* Assists with tracking legal matters, claims, litigation, deadlines, and other departmental matters, including maintaining related logs, trackers, and supporting documentation.


* Assists with the preparation and maintenance of the Company's legal accrual reporting, including coordinating with internal stakeholders and outside counsel to obtain and track required information.


* Assists with legal due diligence and similar review processes, including organizing documents, maintaining due diligence trackers, following up on outstanding items, and coordinating information requested from internal and external parties.


* Assists with contract and vendor administration, including maintaining agreements and related records and tracking requested information, documentation, approvals, and follow-up items.


* Manages multiple and ongoing projects and assignments with changing priorities and follows through on outstanding items and deadlines.


* Coordinates legal invoices, vendor invoices, and expense reports with Corporate Accounting department and assists with ensuring timely review and processing.


* Maintains effective working relationships and responds to or appropriately routes requests from clients, government agencies, unions, participants, attorneys, consultants, vendors, and other internal and external parties.


* Provides administrative support to the Legal Department, including coordinating meetings, maintaining calendars and schedules as assigned, preparing meeting materials, and assisting with departmental activities and projects.


* Performs other related duties and special projects as assigned.

Working Conditions/Physical Effort


* Normal degree of physical effort in typical office environment with comfortable, constant temperatures and absence of objectionable elements.

Minimum Qualifications


* High school diploma or GED.


* One or more years of experience working in an office environment.


* Proficiency with Microsoft Office applications.


* Working knowledge of electronic filing systems, databases, and documen...