Accounts Payable I

Accounts Payable Specialist Are you someone who enjoys keeping things organized, solving problems, and making sure the details add up? Were looking for an Accounts Payable Specialist who takes pride in accuracy, follows through on commitments, and understands how strong financial processes help a business succeed.

At Massman Companies, we design and manufacture custom packaging machinery.

In this role, youll be an important part of our Finance team, helping ensure vendor invoices and payments are processed accurately and on time, vendor relationships remain strong, and month-end reporting is reliable.

What Youll Do Process Vendor Invoices: Enter invoices accurately and on time, ensuring appropriate coding, approvals, and complete supporting documentation.

Resolve Matching Discrepancies: Match invoices to purchase orders and receiving documentation.

Identify, communicate, and resolve three-way match exceptions promptly.

Maintain Vendor Records: Keep vendor tax and payment information complete, accurate, and current in accordance with company controls.

Reconcile Vendor Statements: Research outstanding items and resolve missing invoices, credits, duplicate charges, and other discrepancies in a timely manner.

Support Timely Payments: Help process approved vendor payments according to established terms while minimizing late fees, duplicate payments, and avoidable vendor issues.

Support Month-End Close: Assist with account reconciliations and close activities so accounts payable information is complete and accurate for timely reporting.

Build Strong Working Relationships: Respond professionally and promptly to vendor and internal team inquiries, helping resolve issues and keep work moving.

Support Audit Requests: Provide complete, accurate, and organized documentation within required timelines for internal and external audits.

Protect Information and Follow Controls: Safeguard confidential financial and vendor information.

Follow company policies, internal controls, and Generally Accepted Accounting Principles (GAAP), and escalate potential issues appropriately.

Look for Ways to Improve: Identify practical opportunities to improve workflows, strengthen controls, and enhance the accuracy and quality of accounts payable work.

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