Reception and Administrative Coordinator

At Clay Lacy Aviation, we've built a legacy of excellence by combining innovation, safety, and exceptional service.

We're looking for people who share our passion for aviation and our commitment to doing the right thing.

Here, curiosity and continuous learning are valued, and teamwork is essential.

If you're ready to contribute your skills in a supportive, high-performing environment where every detail matters, you'll find opportunities to grow your career and be part of shaping the future of private aviation.

Position Summary

Clay Lacy Aviation is seeking a Reception and Administrative Coordinator to be the first point of contact for our clients, guests, and team.

In this role, you'll manage a high volume of calls with a friendly, professional phone presence and answer questions about Clay Lacy's services with confidence.

You'll also support our maintenance managers with clerical and administrative tasks.

This position reports to the Executive Assistant to the Chief Operating Officer.

If you're proactive, dependable, and take pride in delivering an exceptional customer experience, we'd love to get to know you.

Schedule: M-F, 6:30am to 3:30pm

Location: Hangar 9 | KVNY

Compensation: $25.00 - $28.00 per hour; Eligible for Comprehensive Benefits

Duties and Responsibilities

• Answering all inbound phone calls and transferring them to the recipient.

• Overseeing LAWA gate operations by adhering to airport entrance and exit regulations and requirements

• Clerical and administrative support for Clay Lacy Departments residing in Building 9.

• Assists Quality Control Department with organizing, filing and tracking personnel training records.

• Assists Quality Control Department with onboarding new personnel.

• Assists Quality Control Department filing repair station records.

• Assists Quality Control Department with other required tasks.

• Coordinating lunches for Maintenance staff

• Order office supplies

• Stock office supplies

• Book travel arrangements for maintenance department

• Data Entry

• Ensure front desk is kept neat and organized

• Oversee badge administration

• Responsible for overseeing the uniform program

• Ensure that all snacks are fully stocked and replenished in required offices and conference rooms

• Other tasks and duties as assigned.

Competencies and Skills

• Create strong customer relations and deliver customer-centric solutions.

• Take on new opportunities and challenges with a sense of urgency and enthusiasm.

• Work collaboratively with others to meet shared objectives.

• Communicate a clear understanding of the needs of varied audiences and modes.

• Gain the trust and confidence of others through honesty, integrity, and authenticity.

Position-Specific Skills

• Ability to handle multiple lines while maintaining efficient operations.

• Proficient in Microsoft operating system and Microsoft Office Suite.

• Great organization skills

• Flexible wo...