Executive Assistant - Engineering

SUMMARY This position reports directly to the Chief Engineer and Vice President of Centralized Maintenance and Asset Management.The Executive Assistant provides support in the areas of Engineering, Construction, Centralized Maintenance and Asset Management.

This position covers a Monday through Friday regular 40-hour work week.

RESPONSIBILITIES Serves as part of the ACD customer service team to include: o Answer and direct calls.

o Provide general and detailed information to customers, employees, and visitors.

Refer individuals to the appropriate staff member for assistance as necessary.

Respond independently whenever possible.

o Maintain the customer service database to include: customer data entry, request for information and/or service (i.e.

bucket, missed collection stops), respond quickly and efficiently to customer follow-up calls, and adhere to the required customer service phone coverage.

Participate in GEO front desk coverage as needed.

Process monthly pay requests from contractors and vendors for the Engineering Department.

Assist with processing I-Bank reimbursement requisition requests.

Process requisitions and payments for Maintenance expenditures.

Assist as needed for Earth Day Celebration planning and activities.

Assist and/or perform various administrative duties for department staff to include but not limited to: coordinate need of office supplies, order and maintain supplies for department personnel, type letters/memos, copy, file, schedule appointments and sort and distribute mail.

Generate and/or maintain reports for department staff as necessary.

Perform report data analysis when necessary.

Assist in budget preparation and track account balances.

Monitor budget payments throughout the year.

Initiate payment of bills and contracts for Engineering and Centralized Maintenance and Asset Management Departments.

Prepare purchase requisitions.

Ensure all necessary documentation is distributed to finance for final payment.

Assist Centralized Maintenance and Asset Management management staff with safety training compliance and tracking.

Register department staff for job-related seminars/conferences/courses/trainings.

Make travel arrangements if necessary.

Assist department staff with travel reimbursement preparation and submission.

Assist with payroll processing through UKG for Centralized Maintenance and Asset Management, Engineering, and IT staff.

AAssists with organization of Authority special events such as charity fund raising events and holiday-related programs.

Perform other duties as directed by the Chief Engineer or the Vice President of Centralized Maintenance and Asset Management.

As needed and/or directed, assist the ACUA with its environmental mission and commitment to excellent customer service, to include but not limited to: serve in an advocacy role, help with site tours, attend events and activities that the Authority participates in or sponsors.

RRemain compliant with all training requirements for this position.

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