Executive Assistant

Prairie Island CBH, Inc.

Executive Assistant Job Description Job Title: Executive Assistant Department: CBH, Inc.

/ Executive Administration Reports To: Chief Executive Officer (CEO) Employment Status: Full-Time, In-Person Location: Welch, Minnesota Position Summary Prairie Island CBH, Inc.

is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to the Chief Executive Officer (CEO).

This position serves as the primary day-to-day administrative support for the CEO, with occasional assistance provided to senior Finance managers and other departments working closely with executive leadership.

The CEO will establish priorities and coordinate competing requests to ensure executive support remains the primary focus.

The ideal candidate is a dependable professional who anticipates needs, manages competing priorities, maintains confidentiality, and consistently follows through on commitments.

This individual must demonstrate sound judgment, excellent communication skills, strong organizational abilities, and the flexibility to adapt to changing business needs.

Primary Duties and Responsibilities Executive Support and Communication Manage and maintain the CEO's calendar, coordinate appointments, prioritize meeting requests, and resolve scheduling conflicts.Protect time for executive preparation, strategic planning, focused work, and business travel.Review, organize, and manage executive email and correspondence as authorized, identifying urgent matters and directing requests to appropriate personnel.Draft professional correspondence, communications, and responses on behalf of the CEO as requested.Anticipate upcoming priorities, gather necessary information, and maintain visibility of deadlines, commitments, and outstanding action items.Serve as a professional point of contact for employees, Board members, Tribal leadership, Community members, legal counsel, and external business partners as authorized.Maintain professional relationships while ensuring the CEO's time and priorities are appropriately managed.

Meeting Coordination, Research, and Project Support Coordinate executive leadership, Board, and Tribal Council meetings as directed, including scheduling, logistics, agendas, presentations, and supporting documentation.Prepare and distribute meeting materials in advance to allow adequate review and preparation.Attend meetings as requested, document key decisions, record action items, and coordinate follow-up with responsible individuals.Track executive projects, departmental requests, and assigned initiatives to ensure deadlines and deliverables are met.Gather departmental updates, identify potential delays, and escalate matters requiring executive attention.Conduct research related to business operations, organizational initiatives, and executive decision-making using reliable sources.Verify information and prepare accurate reports, summaries, presentations, c...