Accounts Payable/General Cashier

About Us

The Westshore Grand, A Tribute Portfolio Hotel, is a unique and stylish hotel that defines an authentically modern Florida lifestyle.

The Westshore Grand offers distinctive, luxurious Florida-inspired design, as well as an energetic and service-minded atmosphere.

Conveniently located in the Westshore business district, just five miles from downtown Tampa and the Tampa Convention Center, our hotel is ideal for business and for play.

Some of the benefits we offer to our associates include free meals, complimentary parking, monthly birthday and anniversary celebrations, and hotel room discounts throughout the Marriott, Starwood, and Ritz Carlton portfolios.

Apply today to join our growing team!

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information.

You may be the perfect candidate for this or for other roles within our organization!

We value U.S.

military experience and invite all qualified military candidates to apply.

Compensation

Tipped/Service Charge Eligible? No

Discretionary Performance Bonus Eligible? No

Overview

Assist Director of Finance in directing the financial activities of the hotel, safeguarding the assets, and preparing all financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards.

Essential Duties and Responsibilities


* File and distribute credit card cancellations, bulletins and credit warnings.

Process and follow-up on all returned checks accepted as cash payment


* Ensure excellent service and guess correspondence with credit card and payment inquiries.


* Reconcile bank account with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger.


* Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.

Bill out credit cards (AMEX, DINERS, etc.).

Maintain accurate and legible logs for all credit cards.


* Reconcile credit cards monthly to General Ledger.


* Set up new vendor accounts in accordance with established policy


* Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid.

• Maintain an accurate, up to date Purchase Order Log.


* Route invoices with purchase order attached to department heads and Executive Committee members for approval.

Ensure account coding is accurate and all invoices are being returned on a timely basis.


* Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.


* Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, ...