Immunization Coordinator

Make a difference every day at Amoskeag Health, where we believe strong healthcare begins with strong human connections! Who You Are: Amoskeag Health is seeking a dedicated Immunization Coordinator who works with all Clinical teams to coordinate vaccine management at Amoskeag Health.

You are a highly skilled medical professional responsible for the oversight of the Immunization Requirement Program.

You will review immunization records, identifies non-compliance, organizes appointment scheduling and serves as a knowledgeable resource for immunization policies, and helps ensure the health and well-being of the Amoskeag Health Community.

What You'll Do: Ordering & Reconciliation: Manage ordering of vaccines from both the State of NH and Amoskeag Health's vendor.

Manage logging in orders received, separating shipments into appropriate bins, and completing required reports on utilization and vaccine agreements with the State of NH.

Reconcile vaccines and process vaccine usage reports.

Contact vaccine manufacturers and address vaccine errors as needed.

State & Site Vaccine Inventory: Conduct weekly state vaccine inventories across all locations (Hollis, Elm, MSCC, and TT).

Conduct monthly site vaccine inventories across all locations and submit inventory reports by location to Michelle.

Enter administered vaccines for all locations to facilitate vaccine reconciliation and inventory resets.

Storage, Temperature Oversight & Off-Hours Emergency Response: Maintain temperature logs (refrigerators, freezers, and room temperatures).

Manage data loggers and submit temperature logs for each storage unit to the NH Immunization Program (NHIP).

Conduct regular alarm tests, coordinate equipment repairs when necessary, manage expiration dates, and transfer vaccines between Amoskeag Health sites as needed.

Off-Hours Emergency Calls: Serve as a designated point of contact for emergency after-hours temperature alarms or storage unit failures.

Responsible for responding to emergency notifications, assessing unit failure or temperature excursions, and taking immediate corrective action (such as transferring vaccine inventory to backup storage or alternate sites) to prevent vaccine loss.

Program Contact & Compliance: Serve as the primary contact for the NH Immunization Program and NHIIIS (State Vaccine Registry).

Manage the daily inbox, including patient cases, vaccination records, and NH Immunization registry consents.

Respond to clinical team messages.

Review and sign immune clinic encounters.

Complete monthly non-compliance reports, monthly 18-month-old quality reports, and vaccine ordering reports.

Visit Preps & Preloading: Complete immune preps for pediatric visits, Adult Refugee Clinic, Influenza clinics, and Immunization clinics.

Preload pediatric and adult immunization records (including COVID-19 vaccinations).

Staff Training & Orientation: Conduct orientation for all new employees regarding the immunization program, vaccine storage, labeling, documentation, an...